Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Elite Excavating, Co. in the amount of $439,619.40; to encumber funds with the Design and Construction Division for inspection, testing, and prevailing wage coordination services in the amount of $67,480.60; all in connection with the Leonard Avenue Stormwater System Improvements Project.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened nine (9) bids on August 21, 2013. These bids were received from: Elite Excavating - $439,619.40, Conie Construction - $444,000, John Eramo & Sons - $453,937.50, Columbus Asphalt Paving - $486,339.65, McDaniel's Construction - $503,558.88, Fields Excavation - $549,643.20, Complete General - $626,681.82, Darby Creek Excavating - $641,437.20, and Beheler Construction - $689,439.60.
The lowest and best bid was from Elite Excavating, Co. for $439,619.40. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
FISCAL IMPACT: This project includes $507,100.00 for Stormwater System Improvements as directed by the Project Engineer, which will be paid from the Storm Sewer Bonds Fund.
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 20-1643186, expires: 04/12/2015, MAJ.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Elite Excavation Co for the Leonard Avenue Storm System Improvements Project for the Division of Sewerage and Drainage and to authorize the expenditure of $507,100.00 within the Stormwater Super Build America Bonds Fund. ($507,100.00)
Body
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract to mitigate surface flooding of residential properties and area streets; and
WHEREAS, nine (9) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on August 21, 2013 for the construction of the Leonard Avenue Stormwater System Improvements Project; and
WHEREAS, Elite Excavating Co., was selected as the highest-ranked bidder based upon: proposal quality, competence to perform, project schedule, past performance, ability to perform, and local workforce; and
WHEREAS, it is necessary to transfer money within the Storm Recovery Zone Super Build America Bonds Fund for the Leonard Avenue Stormwater System Improvements Project; and
WHEREAS, there is sufficient funding and spending authority for the aforementioned project expenditure in the 2013 Capital Improvements Budget; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract, for the Leonard Avenue Stormwater System Improvements Project, for the preservation of the public health, peace, property, and safety; now therefore.
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Leonard Avenue Stormwater System Improvements Project with the lowest and best bidder, Elite Excavating, Co., 4500 Snodgrass Road., Mansfield, OH 44903; in the amount of $439,619.40 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Design and Construction Division in the amount of $67,480.60; and to pay up to a maximum amount of $507,100.
SECTION 2. That for the purpose of paying the cost of the construction contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15, Fund 677, Project 610990-100004, Object Level One 06, Object Level Three 6621, OCA Code 679904, Amount $507,100.
SECTION 3. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.