Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Technology (DoT) to modify and extend contract CT-19292 with Oracle Corporation, for additional license products, software maintenance support, upgrades and consulting services, associated with the City's 311 project. The original contract was established April 10, 1998 pursuant to sole source provisions of Section 329 of the Columbus City Code. Although Oracle software can be purchased from third party vendors, only Oracle Corporation can supply an Oracle network site license that has been established and utilized by DoT. The substantial cost savings that are realized from this purchase makes it in the best interest of the City to purchase network site license instead of individual licenses from third party vendors.
The server based license supports business management applications, utilized citywide, and has given the city the capability to web enable applications for citizens use, ensure compliance with licensing agreements and provide secure access to economical, fast and secure access to information.
The passage of this ordinance will allow the Department of Technology to continue receiving software upgrades and support, for license purchased in 2003, for the 311-project. While at the same time, allow the Department of Technology to bring all services and products within one annually renewable support agreement, thereby simplifying the renewal and payment process.
Also, this ordinance will allow DoT to pay for services rendered in the year of 2003. During that time, the Director of Technology had approved change orders for necessary work regarding the 311-project. Even though the orders were approved and the services provided, the contract was not modified nor was payment provided to Oracle. The services included consulting, testing and integration in connection with the customer relationship management (CRM), in the amount of $28,012.00.
EMERGENCY: There is an immediate need to modify a contract with Oracle Corporation for maintenance support services to maintain on-going support, allow for uninterrupted daily operations and to expedite prompt payment for services rendered.
FISCAL IMPACT: Prior year expenditure for this contract in fiscal year 2003 was $397,154.47. Earlier this year, the Department expended $497,154.47 with Oracle. Funds have been identified within the 2004, Department of Technology, information services fund, in the amount of $40,731.12, for the additional license and support, with a coverage period of November 2004 through May 2005. During May 2005 this modification will become coterminous with the original contract.
As for the services rendered during the year of 2003, funds have been identified within the Department of Technology information services capital funds, in the amount of $28,012.00, through re-prioritizing purchases to cover this cost.
CONTRACT COMPLIANCE: 942871189 Expiration: 02/12/2007
Title
To authorize the Director of the Department of Technology to modify and extend a contract with Oracle Corporation for the purchase of additional license products, software maintenance support, upgrades and consulting services associated with the City's 311 project, in accordance with sole source provisions of the Columbus City Codes; to authorize the expenditure of $40,731.12 from the Technology Department information services fund; and to authorize the expenditure of $28,012.00 from the information services capital projects fund; and to declare an emergency. ($68,743.12)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify and extend contract CT-19292 with Oracle Corporation for the purchase of additional license products, software maintenance support, upgrades and consulting services, associated with the City's 311 project, and
WHEREAS, in accordance with sole source provisions of Section 329 of the Columbus City Codes, only Oracle Corporation can supply an Oracle network site license, and
WHEREAS, this server based license gives the city the capability to web enable these applications for citizens use and provides an unlimited number of users access to programs linked to Oracle applications, and
WHEREAS, this contract for software maintenance and upgrades that supports business management applications used citywide is for the period of November 2004 through May 2005, in the amount of $40,731.12, and
WHEREAS, this ordinance will allow DoT to pay for services rendered in the year of 2003, of which the Director of Technology had approved change orders for necessary work regarding the 311-project. Even though the orders were approved and the services provided, the contract was not modified nor was payment provided to Oracle. The services included consulting, testing and integration in connection with the customer relationship management (CRM), in the amount of $28,012.00, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it immediately necessary to expedite payment for services rendered and to purchase additional license products, software maintenance and support with Oracle Corporation to allow for uninterrupted daily operations, thereby protecting the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to modify and extend CT-19292 for payment for services rendered and to purchase additional license products, software maintenance and support from Oracle Corporation, in the amount of $68,743.12.
SECTION 2. That this modification is in accordance with Section 329 (Sole Source Procurement) of the Columbus City Codes.
SECTION 3. That the expenditure of $68,743.12 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 281832| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $40,731.12
SECTION 4. That for paying for orders associated with consulting services approved and rendered in the year of 2003, the expenditure of $28,012.00 or as much thereof as may be needed by and the same is hereby authorized from the information services capital improvement funds, fund 514, Department/Division 47-02, project number 470015, is hereby authorized as follows:
Div.: 47-02| Fund:752 |Project Number: 470015|Project Name: |OCA:470015 | Obj. Level 1:06 |
Obj. Level 3:6649 | Amount: $28,012.00
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.