Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contracts for light trucks with the companies listed below. The Department of Public Utilities is requesting Blanket Purchase Orders be established, based on these current contracts, for the purchase of various types of light trucks during fiscal year 2007. It is requested that this Ordinance be handled in an emergency manner to allow for orders to be placed with the dealerships prior to manufacturer's order cut off dates.
Vendor Contract # Contract Compliance #
32 Ford Mercury (light duty trucks)-MBE FL003298 31-1285506
White Family of Dealerships (light duty trucks)-MAJ FL003302 31-4446316
Contract Compliance Expiration Date
32 Ford Mercury September 22, 2008
White Family of Dealerships October 26, 2008
FISCAL IMPACT: $332,971.32 is being requested for this purchase.
This legislation is contingent on the passage of transfer legislation (Ord. 0378-2007) that is in process to transfer $383,808.00 in appropriation authority between Divisions 60-01 and 60-02 within the Electricity Operating Fund, Subfund 550.
Title
To authorize the Director of Finance and Management to establish Blanket Purchase Orders, for various types of light trucks, from established Universal Term Contracts with 32 Ford Mercury and White Family of Dealerships for the Department of Public Utilities, to authorize the expenditure of $297,560.12 from the Water Systems Operating Fund, $1,106.60 from the Electricity Operating Fund, $19,918.80 from the Sewerage System Operating Fund, and $14,385.80 from the Storm Sewer Operating Fund, and to declare an emergency. ($332,971.32)
Body
WHEREAS, the Purchasing Office has established Universal Term Contracts for various types of light trucks, and
WHEREAS, Transfer legislation (Ord. 0378-2007) is in process to transfer appropriation authority between Divisions 60-01 and 60-02 within the Electricity Operating Fund, Subfund 550 to correct an appropriation error, and
WHEREAS, an emergency exists in the usual daily operation Department of Public Utilities, in that it is immediately necessary to authorize the Director of Finance and Management to establish Blanket Purchase Orders, for various types of light trucks, in an emergency manner to allow for orders to be placed with the dealerships prior to manufacturer's order cut off dates, based on the above mentioned current Universal Term Contracts, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish Blanket Purchase Orders, for various types of light trucks, from current Universal Term Contracts, for the Department of Public Utilities.
Section 2. That the expenditure of $332,971.32 or as much thereof as may be needed, is hereby authorized from Water Systems Operating Subfund 600, Electricity Operating Subfund 550, Sewerage System Operating Subfund 650 and Storm Sewer Operating Subfund 675, Object Level One 02, Object Level Three numbers, vendors, contract numbers, OCA Codes, and amounts listed below, to pay the cost thereof.
Vendor/ OCA
Chemical UTC # Code OBL 3 Amount
White Family of Dealerships FL003302 600205 6652 $19,918.80
Light Duty Trucks 600207 6652 $1,106.60
600209 6652 $19,918.80
600215 6652 $14,385.80
$55,330.00
32 Ford Mercury FL003298 602730 6652 $26,237.00
Light Duty Trucks
32 Ford Mercury FL003298 602730 6652 $98,089.66
Light Duty Trucks
32 Ford Mercury FL003298 602540 6652 $22,768.00
Light Duty Trucks
32 Ford Mercury FL003298 603001 6652 $92,176.66
Light Duty Trucks
White Family of Dealerships FL003302 602722 6652 $38,370.00
Light Duty Trucks
Grand Total $332,971.32
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.