Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to extend a contract on behalf of Facilities Management with Ohio Technical Services for cleaning and lead abatement at the Police Division Firing Range, 2609 McKinley Avenue. The contract was formally bid in March 2007 (SA002349). It was not bid for a particular building but as a blanket contract. Bidders provided their hourly rates. It was modified by Ordinance Number 1897-2008, in the amount of $12,695.00. This ordinance exercises the second of three one-year renewal options. The contract term is April 1, 2009 through March 31, 2010. The Police Division will utilize this blanket contract in order to complete this project.
Approximately 1-1.5 million rounds are fired annually in the indoor range. The HVAC (air handlers and air filtration) and electrical mechanicals are housed in a mezzanine located inside the indoor range and are subject to lead contamination brought about through the daily use of the indoor range. The indoor range should be abated every two to three years. The last abatement was completed in 2005.
The contractor shall abate the indoor and outdoor ranges. This will include the electrical rooms, the inside of the electrical boxes, metal panels, boiler rooms. The contract will also include the purchase of Personal Protective Equipment for three Facilities Management employees and the range assistant, and personal air monitoring for range instructors. The contractor will conduct quarterly testing of lead used to determine and schedule future abatements. The abatement will take place over a three-week period of time.
This ordinance also authorizes the transfer of $216,587.00 between projects within the Safety Voted Bond Fund and amends the 2008 Capital Improvements Budget, Ordinance No. 0690-2008.
EMERGENCY ACTION is requested to ensure that the abatement and disposal of lead can occur in accordance with federal and state regulations.
Ohio Technical Services Contract Compliance Number 31-1640431, Expiration date 04/27/2009.
FISCAL IMPACT: This ordinance authorizes an expenditure of $216,587.00 from existing cash in the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to extend a contract on behalf of the Facilities Management Division with Ohio Technical Services for lead abatement at the Police Division Firing Range; to amend the 2008 Capital Improvement Budget; to authorize the City Auditor to transfer $216,587.00 between projects within the Safety Voted Bond Fund; to authorize the expenditure of $216,587.00 from the Safety Voted Bond Fund; and to declare an emergency. ($216,587.00)
Body
WHEREAS, the Facilities Management Division formally bid a contract with Ohio Technical Services through SA002349 for the period of April 1, 2008 through March 31, 2009; and
WHEREAS, it is necessary for the Finance and Management Director to extend said contract with Ohio Technical Services for an additional year; and
WHEREAS, the Police Division has a need for cleaning and lead abatement services at the Police Firing Range; and
WHEREAS, it is necessary to amend the 2008 Capital Improvements Budget and transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to extend a contract with Ohio Technical Services for lead abatement services at the Police Division Firing Range, to ensure that abatement and disposal of lead can occur in accordance with federal and state regulations, thereby protecting the users of the firing range from medical complications thereby preserving the public peace, property, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to extend a contract on behalf of the Facilities Management Division to Ohio Technical Services for lead abatement at the Police Division Firing Range, 2609 McKinley Avenue.
SECTION 2. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project/Project # CIB CIB Amount Revised
Police Heliport 330032-100000 (Carryover) $6,911,458 $6,694,871
Police Facility Renovations 330021-100000 (Carryover) $1,448,818 $1,665,405
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Bond Fund as follows:
FROM:
Dept/Div: 30-03 | Fund: 701 | Project Number 330032-100000 |Project Name - Police Heliport |OCA Code: 644476 | Amount: $216,587.00
TO:
Dept/Div: 30-03| Fund: 701| Project Number: 330021-100000| Project Name - Police Facility Renovations | OCA Code: 644476 | Amount: $216,587.00
SECTION 4. That the expenditure of $216,587.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $216,587.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.