Explanation
BACKGROUND: The Purchasing Office received and opened bid number SA001845 for the purchase of distribution monitoring systems for the Division of Water on December 1, 2005. This solution allows us to detect and respond to water quality and contamination events ensuring safe water to our customers. The Division of Water budgeted $75,000.00 for this type of equipment in 2006. This contract is the first of two purchases of this type of equipment during the 2006 budget year.
The Purchasing Office solicited 43 vendors for the purchase of distribution monitoring systems (SA001845). Of those solicited, one had certified M1A status and none had certified F1 status. There was one proposal received (REG).
The proposal was deemed non-responsive due to submission of the bidder's terms and conditions and no signature on the proposal page. The Division of Water requested that the Purchasing Office try to resolve any unacceptable terminology. Revised terms and conditions have been submitted to the City, in writing, that are acceptable. The proposal will now be considered on an informal basis and a contract will be established, as they are the lowest responsible, best and only bid received.
FISCAL IMPACT: The Division of Water budgeted $75,000.00 for this type of purchase.
$40,000 was expended for Distribution Monitoring Systems during 2005.
$0 was expended for Distribution Monitoring Systems during 2004.
Title
To authorize the Finance and Management Director to enter into a contract with Rosemount Analytical, Inc., for the purchase of distribution monitoring systems, for the Division of Water, to authorize the expenditure of $35,625.00 from the Water Systems Operating Fund; and to waive competitive bidding. ($35,625.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 1, 2005, and the only bid received was deemed non-responsive due to submittal of terms and conditions and no signature on the proposal page; and
WHEREAS, the City is considering the proposal on an informal basis; and
WHEREAS, in the usual daily operation of the Division of Water it is necessary to enter into a contract to purchase distribution monitoring systems, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract for distribution monitoring systems in accordance with Solicitation No. SA001845 considered informally as follows: Rosemount Analytical, Inc., All Items.
SECTION 2. That the expenditure of $35,625.00 is hereby authorized from Water Systems Operating Fund, Fund No. 600, Department 60-09, Object Level One 06, Object Level Three 6697, OCA: 601989, to pay the cost thereof.
SECTION 3. That in accordance with Section 329.27 of the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Sections 329.06 (Formal Competitive Bidding) of the Columbus City Code.
SECTION 4. That this Ordinance shall take effect and be in effect and be in force from and after the earliest period allowed by law.