Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish four (4) Universal Term Contracts (UTCs) for the option to purchase General Contracting for Maintenance, Service, Repairs and Renovations with Marker, Inc. dba Marker Construction, Old Fashioned LLC, The Righter Co., Inc., and 2K General Co. The Division of Facilities Management and all city agencies will use the contracts for interior and exterior service needs. These contracts will provide general contracting services for various projects over and above the means (operating cost or time) of the Facilities Management in-house maintenance staff and provide such services to other divisions who request and are not serviced by the Facilities Management in-house staff. The term of the proposed option contract would be approximately three (3) years, expiring January 1, 2028, with the option to renew for one (1) additional year. In addition, the expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO003264.
A formal best value proposal (BVP) solicitation was published for the purchase of General Contracting for Maintenance, Service, Repairs and Renovations.
Proposals were evaluated by a five (5) member committee, based upon various criteria including specification conformity and completeness of response, total cost of ownership, and past performance, resulting in an award recommendation to Marker, Inc. dba Marker Construction, Old Fashioned LLC, The Righter Co., Inc. and 2K General Company.
BID INFORMATION: Request for Quotation RFQ028293 was advertised and proposals were opened September 30, 2024. Four (4) responses were received.
An evaluation committee consisting of two (2) representatives from the Department of Finance and Management, two (2) from the Office of Diversity and Inclusion, and one (1) from the Recreation and Parks Department was established. The committee scored and ranked the proposals. All offers were evaluated in compliance with Columbus City Code Chapter 329, and the committee submitted final rankings.
After further review and consideration, a decision was made to award a contract to the four (4) finalists and negotiate terms. When contracting services are needed by the City, the selected Offerors will be notified and given opportunities to provide quotes on each project throughout the term of the contract. A purchase order will be issued to the best Offeror, in the best interest of the City.
The request for purchase of General Contracting for Maintenance, Service, Repairs and Renovations used the best value competitive sealed proposal process to award to the suppliers that provided the relevant criteria specifically listed in the BVP.
In accordance with the Committee recommendations, the Purchasing Office recommends the award to:
Marker, Inc. dba Marker Construction, CC# 006989 expires 9/27/2026, All Items, $1.00
Old Fashioned LLC, CC# 048105 expires 2/12/2026, All Items, $1.00
The Righter Co., CC# 004433 expires 10/25/2025, All Items, $1.00
2K General Company, CC# 005739 expires 8/15/2026, All Items, $1.00
Total Estimated Annual Expenditure: $2,000,000.00; City wide
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires July 31, 2025, and contracts need to be readily available to schedule contracting work in a timely fashion.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO003264. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Director of the Department of Finance and Management to enter into four (4) contracts for the option to purchase General Contracting for Maintenance, Service, Repairs and Renovations with Marker, Inc. dba Marker Construction, Old Fashioned LLC, Righter Co., Inc. and 2K General Company; to authorize the expenditure of $4.00; and to declare an emergency. ($4.00).
Body
WHEREAS, the Department of Finance and Management, Division of Facilities Management and other agencies have ongoing needs to purchase General Contracting for Maintenance, Service, Repairs and Renovations of the interiors and exteriors services to keep their facilities operational; and
WHEREAS, a formal best value proposal (BVP) for a multi-year Universal Term Contract (UTC) was solicited and evaluated by a committee (Request for Quote RFQ028293) resulting in the recommendation to award a contract to each of Marker, Inc. dba Marker Construction, Old Fashioned LLC, The Righter Co., Inc., and 2K General Company; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Facilities Management as the current contract for these services expires July 31, 2025, and it is immediately necessary to authorize the Director to enter into contracts for the option to purchase General Contracting for Maintenance, Service, Repairs and Renovations so that such services are readily available to schedule contracting work in a timely fashion, for the immediate preservation of the public, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following contracts for the option to purchase General Contracting for Maintenance, Service, Repairs and Renovations in accordance with Request for Quotation RFQ028293 for a term of approximately three (3) years, expiring January 31, 2028, with the option to renew for one (1) additional year, as follows:
Marker, Inc. dba Marker Construction, All Items, $1.00
Old Fashioned LLC, All Items, $1.00
The Righter Co., Inc., All Items, $1,00
2K General Company.; All Items, $1.00
SECTION 2. That the expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO003264 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.