Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to enter into an agreement with Attevo, Inc. for Websense software subscriptions and support. The term of this agreement is July 1, 2012 to June 30, 2013. The agreement may be renewed annually for two additional terms by mutual agreement and approval of proper City authorities. The cost of the service provided under this agreement is $129,375.00.
The Department of Technology is procuring this service through chapter 329.06 of Columbus City Code, pursuant to solicitation SA004317. Four responses to this solicitation were received by the bid opening date of April 19, 2012. Attevo, Inc. is the lowest responsive and responsible and best bidder.
Websense security solutions provide security and related services to the City's current web environment and web-hosting services. As the City of Columbus increasingly adopts social media to support and communicate with its citizens, Websense helps the city protect itself from emerging threats and malicious content.
EMERGENCY DESIGNATION:
Emergency designation is requested to expedite establishing the purchase order for the Websense software subscriptions to Websense Web Security Gateway and Websense premium support, for the City's current web environment and web-hosting services and to avoid any delays pr break in services provided.
FISCAL IMPACT:
During the years 2010 and 2011, the Department of Technology expended $129,191.70 (Ord. # 0773-2010) and $101,840.00 (Ord. No. 0651-2011) respectively for Websense Web Security Gateway software subscriptions and maintenance support services. This year (2012) the cost for the services provided by Attevo is $129,375.00. Funds for this purchase were identified, budgeted and are available within the Department of Technology, Information Services Division, Internal Services Fund in the amount of $129,375.00.
CONTRACT COMPLIANCE :
Vendor Name: Attevo, Inc. FID/CC#: 20-4143257 Expiration Date: 04/27/2013
Title
To authorize the Director of the Department of Technology, to enter into an agreement with Attevo, Inc for the purchase of Websense Web Security Gateway software subscriptions and maintenance support services related to the City's current web environment and web-hosting services; to authorize the expenditure of $129,375.00 from the Department of Technology, Information Services Division, Internal Services Fund; and to declare an emergency. ($129,375.00)
Body
WHEREAS, the Department of Technology is procuring Websense software subscriptions and support services related to the City's current web environment and web-hosting services through chapter 329.06 of Columbus City Code, pursuant to solicitation SA004317. Four responses to this solicitation were received by the bid opening date of April 19, 2012. Attevo, Inc. is the lowest responsive and responsible and best bidder; and
WHEREAS, this legislation authorizes the Director of the Department of Technology to enter into an agreement with Attevo, Inc. for Websense software subscriptions and support services with a term period of July 1, 2012 to June 30, 2013 in the amount of $129,375.00; and that the agreement may be renewed annually for two additional terms by mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize the Director of the Department of Technology to enter into an agreement with Attevo, Inc. for the purchase of Websense Web Security Gateway software subscriptions and maintenance support services related to the City's current web environment and web-hosting services; that are necessary to continue and support the daily operation activities, for the preservation of the public health, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, is hereby authorized and directed to enter into an agreement with Attevo, Inc for the purchase of Websense Web Security Gateway software subscriptions and maintenance support services related to the City's current web environment and web-hosting services with a coverage term period of July 1, 2012 to June 30, 2013 in the amount of $129,375.00. The agreement may be renewed annually for two additional terms by mutual agreement and approval of proper City authorities.
SECTION 2: That the expenditure of $129,375.00 or so much thereof as may be necessary be expended from the Department of Technology, Information Services Division, Internal Services Fund, is hereby authorized as follows:
Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 470202| Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $129,375.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.