Explanation
Background:
This ordinance will authorize the transfer of $4,590,769.56 within the Voted 1999/2004 Parks and Recreation Bond Fund No. 702, amend the 2006 Capital Improvement Budget, and authorize the Director of Recreation and Parks to enter into a contract with Hopewell Constructors for the Whetstone Recreation Center Improvements.
Six bids were received by the Recreation and Parks Department on March 29th, 2007, for the Whetstone Recreation Center as follows:
Status Amount
Hopewell Constructors FBE $5,448,000.00
Gutknect Construction Maj. $5,502,000.00
Barton Mallow Maj. $5,633,000.00
Dugan and Myers Maj. $5,713,000.00
Corna Kokosing Maj. $5,742,000.00
The Alman Co. Maj. Incomplete Bid: Company withdrew bid
Services will include a 8300 SF addition, misc. interior renovations, window replacement, updated HVAC and electric, roof renovations including "green" roof, and updated finishers.
The department of sewers and drains will be providing additional funding on a seperate piece of legislation in order to compensate for the addition of "green" roofing system.
A contingency amount of $142,769.56 is being included in this project
Contract Compliance Number for Hopewell Constructors is #311472318
Emergency action is necessary to allow project to begin as soon as possible for 2008 opening.
Fiscal Impact:
$5,590,769.56 is budgeted in the Recreation and Parks Voted 1999/2004 Bond Fund to meet the financial obligation of this project.
Title
To authorize the transfer of $4,590,769.56 within the voted 1999/2004 Parks and Recreation Bond Fund, to authorize the Director of Recreation and Parks to enter into contract with Hopewell Constructors for the Whetstone Recreation Center project, to authorize the expenditure of $5,590,769.56 from the Recreation and Parks Voted bond fund, to amend the 2006 Capital Improvements Budget, and to declare an emergency. ($5,590,769.56)
Body
WHEREAS, bids were received by the Recreation and Parks Department on March 29th, 2007, and the contract for the Whetstone Recreation Center will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract to allow work to begin as soon as possible; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Hopewell Constructors for the Whetstone Recreation Center Improvements, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the City Auditor is hereby authorized to transfer $4,590,769.56 within the Voted 1999/2004 Parks and Recreation Bond Fund No. 702, from various projects listed below:
FROM:
Project 510035, OCA 644526, Obj level 3 6620: $2,200,484.56
Project 510017, OCA 644526, Obj level 3 6620: $1,200,000.00
Project 510229, OCA 644526, Obj level 3 6621: $1,190,285.00
TO:
Project 510324, OCA 644526, Obj level 3 6620: $4,590,769.56
SECTION 3. That the expenditure of $5,590,769.56, or so much thereof as may be necessary, be and is hereby authorized, to pay the cost thereof, as follows:
$5,590,769.56 Recreation and Parks Voted Bond Funds: Fund No. 702, Dept. 51-01, Project 510324, OCA Code 644526, and Object Level 3 No. 6620
SECTION 4. That for the purpose of paying for any contingencies which may occur during this project, the amount of $142,769.56 has been included in Section 3, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 5. That the 2006 Capital Improvements Budget Ordiance No. 1108-2006, is hereby amended as follows, in order to provide sufficient budget authority for the execution of this legislation as well as previously approveed legislation:
CURRENT:
Fund 702 Project 510035 / Facility Renovation / $2,263,485 (voted carryover only)
Fund 702 Project 510017 / Park and Playground Development / $1,690,444 (voted carryover only)
Fund 702 Project 510229 / Bikeway Improvements / $1,590,285 (voted carryover only)
Fund 702 Project 510324 / Whetstone Recreation Center / $1,000,000 (voted carryover only)
AMENDED TO:
Fund 702 Project 510035 / Facility Renovation/ $63,000(voted carryover only)
Fund 702 Project 510017 / Park and Playground Development/ $490,444 (voted carryover only)
Fund 702 Project 510229 / Bikeway Improvements / $400,000 (voted carryover only)
Fund 702 Project 510324 / Whetstone Recreation Center / $5,590,770 (voted carryover only)
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.