Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into a contract with Fahlgren Acquisition, Inc. (dba Fahlgren Mortine) to provide website rearchitecture services. The term of this agreement will be for one (1) year from the date of a purchase order certified by the City Auditor's Office, with an option to renew for another year, subject to mutual agreement and approval of proper City authorities. Fahlgren will deliver the needed services at a cost not to exceed $128,000.00.
In support of improving the City's public internet sites, Fahlgren will initiate services by providing an assessment of the current website design, incorporating stakeholder input and best practices from other municipal websites. Based on that assessment, Fahlgren will develop and deliver a new website design to improve ease of use, ensure compliance with applicable laws, optimize search, and conform with the City's new brand. Fahlgren will also provide documentation and training on the design, and assist City staff in implementing the new design.
To procure these services, a Request for Proposals (SA004404) was published and responses were due by May 31, 2012. The solicitation received four (4) proposals, which were scored by an evaluation committee of five (5) employees of the Department of Technology. Each committee member scored the proposals, using the following criteria: competence of the offeror (up to 25 points), quality and feasibility of proposed services (25 points), ability of the offeror (10 points), past performance of the offeror (25 points), and the total cost of proposed services (15 points). Individual committee member scores were averaged to obtain the following first round scores for the four (4) proposals received, the total scores were as follows: CivicPlus (43.4), Fahlgren Acquisition, Inc. (83.6), CivicLive (56.8) and RippleEffect (57.6).
The committee recommended the highest scoring offeror - Fahlgren Mortine - to the Director of the Department of Technology. The Director concurred with the committee's recommendation.
FISCAL IMPACT:
Approval of this ordinance will allow for funding in the amount of $128,000.00. These funds have been identified and are available within the Department of Technology, Information Services Division, Capital Improvement Bond Fund.
CONTRACT COMPLIANCE:
Vendor Name: Fahlgren Acquisition, Inc. C.C.#: 550736802 Expiration Date: 4/24/2014
EMERGENCY:
Emergency designation is requested to immediately facilitate prompt execution of this contract for the provision of website rearchitecture services.
Title
To authorize the Director of the Department of Technology to enter into a contract with Fahlgren Acquisition, Inc. (dba Fahlgren Mortine) to provide website rearchitecture services; to authorize the expenditure of $128,000.00 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($128,000.00)
Body
WHEREAS, a Request for Proposals (SA004404) was published and responses were due by May 31, 2012. The solicitation received four (4) proposals, which were scored by an evaluation committee of five (5) employees of the Department of Technology. The committee recommended the highest scoring offeror - Fahlgren Mortine - to the Director of the Department of Technology. The Director concurred with the committee's recommendation; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology to enter into an agreement with Fahlgren Acquisition, Inc. (dba Fahlgren Mortine) to provide website rearchitecture services. The term of this agreement will be for one (1) year from the date of a purchase order certified by the City Auditor's Office, with an option to renew for another year, subject to mutual agreement and approval of proper City authorities. Fahlgren will deliver the needed services at a cost not to exceed $128,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary for the Director of the Department of Technology to enter into contract with Fahlgren Acquisition, Inc. to provide website rearchitecture services; and to ensure that this project is not delayed, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE CITY COUNCIL OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into an agreement with Fahlgren Acquisition, Inc. (dba Fahlgren Mortine) to provide website rearchitecture services. The term of this agreement will be for one (1) year from the date of a purchase order certified by the City Auditor's Office, with an option to renew for another year, subject to mutual agreement and approval of proper City authorities. Fahlgren will deliver the needed services at a cost not to exceed $128,000.00.
SECTION 2: That the expenditure of $128,000.00 or as much thereof as may be necessary is hereby authorized to be expended as follows:
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: e-Gov| Project Number: 470050-100000| OCA Code: 470050| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $50,000.00 (Carryover Funds)
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: e-Gov| Project Number: 470050-100000| OCA Code: 470050| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $78,000.00 (2012 Bond Funds)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.