Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Technology, on behalf of Columbus Water & Power, to enter into a sole source contract with enfoTech & Consulting Inc. for annual software maintenance, support and professional services for the iPACS 5/GovOnline 5 system.
The City of Columbus, Columbus Water & Power (CWP) utilizes iPACS 5 software to manage pretreatment compliance data to support industrial pretreatment programs as mandated under the 40CFR categorical standard regulations and City’s local ordinances.
This ordinance also requests approval to enter into the above-mentioned contract agreement in accordance with sole source procurement provisions of Section 329 of the Columbus City Codes, as it has been determined that enfoTech & Consulting, Inc. is the sole owner & provider of iPACS and GovOnline Titles.
Finally, this ordinance authorizes the expenditure of $51,000.00 for the above-described services for the period of one year from December 11, 2025 to December 10, 2026.
2. CONTRACT COMPLIANCE
Vendor Name: enfoTech & Consulting, Inc.
Vendor Acct: # 001697
Expiration Date: 10/09/2027
3. FISCAL IMPACT
Funding in the amount of $51,000.00 is budgeted and available in the Department of Technology, Information Services Division’s Operating Fund, Fund 5100.
4. EMERGENCY DESIGNATION
This ordinance is being submitted with emergency designation. During service renewal discussions, an unanticipated need for additional professional services was identified, resulting in additional costs that require City Council approval via ordinance. Emergency action is necessary to ensure a new contract for the continuation of pre-existing services is in place before the current contract expires on December 10, 2025. A lapse in services would negatively impact critical permitting services that are provided to the public by Columbus Water & Power.
Title
To authorize the Director of the Department of Technology, on behalf of Columbus Water & Power, to enter into a contract with enfoTech & Consulting, Inc. for annual software maintenance, support and professional services for the iPACS 5/GovOnline 5 system, in accordance with sole source provisions in the Columbus City Codes; to authorize the expenditure of up to $51,000.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($51,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology, on behalf of Columbus Water & Power, to enter into a contract with enfoTech & Consulting, Inc. for annual software maintenance, support and professional services for the iPACS 5/GovOnline 5 system,; and
WHEREAS, this ordinance is submitted in accordance with sole source provisions in the Columbus City Codes as it has been determined that enfoTech & Consulting, Inc. is the sole owner & provider of iPACS & GovOnline systems; and
WHEREAS, it is necessary to authorize the expenditure of up to $51,000.00 for the support of the iPACS & GovOnline systems; and
WHEREAS, the term of this agreement shall be from December 11, 2025 to December 10, 2026; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Technology in that it is immediately necessary to authorize the Director to enter into contract with enfoTech & Consulting. Inc. for a term of one year as the current contract expires December 10, 2025, on behalf of Columbus Water & Power, for annual software maintenance, support and professional services for iPACS 5/GovOnline 5 system, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of Columbus Water & Power, be and is hereby authorized to enter into a contract with enfoTech & Consulting, Inc. for annual software maintenance, support and professional services for the iPACS 5/GovOnline 5 system, for the coverage term period from December 11, 2025 to December 10, 2026, at a cost of $51,000.00 in accordance with the sole source provisions of the Columbus City Codes.
SECTION 2. That the total expenditure of $51,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Technology, Information Services Operating Fund, as follows in the attachment to this ordinance: (Please see attachment 3043-2025 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. This ordinance is being submitted in accordance with the provisions of sole source procurement of the Columbus City Code Chapter 329.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.