Explanation
The Director of Public Utilities entered into a contract with General Temperature Control, Inc. for Boiler Maintenance Services, FEM Project No. 1502.6 for the Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant. This contract was the result of a Director's Bid received on March 11, 2009. General Temperature Control, Inc. was the lowest, responsive, responsible bidder and met all requirements of the specifications. The original contract was for a period of one year with three (3) one year renewal options on a year to year basis upon mutual agreement, availability of funding and Columbus City Council approval. The Division of Sewerage and Drainage is utilizing the second extension option. This is the 4th year of a four (4) year contract. The contract will expire on July 7, 2013.
This contract will continue to provide weekly, monthly and yearly maintenance of 7 boilers currently in use at the Southerly Wastewater Treatment Plant. This contract provides the necessary maintenance and/or repairs of these boilers. With this modification, the contract will include chemicals required for treating the water contained in the boilers at Southerly and Jackson Pike Wastewater Treatment Plants, re-tubing four boilers at the Jackson Pike Wastewater Plant and troubleshooting boiler problems at the Jackson Pike Wastewater Plant, Sewer Maintenance Operations Center (SMOC) and other Division of Sewerage and Drainage facilities, as required.
SUPPLIER: General Temperature Control, Inc. (31-1201236) Expires 3/12/12
General Temperature Control, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 2 is $170,500.00. Total contract amount including this modification is $368,760.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2012 for the Division of Sewerage and Drainage.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract, with minor scope modifications. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost for inspection and maintenance of the process and heating boilers at the Southerly Wastewater Treatment Plant is in accordance with the original agreement. The budgetary price for chemicals and boiler re-tubing is based on previous expenditures for these services.
FISCAL IMPACT: $170,500.00 is budgeted and needed for this purchase.
$109,253.21was spent in 2011
$69,528.72 was spent in 2010
$6,000.00 was spent in 2009
Title
To authorize the Director of Public Utilities to enter into a planned modification of the Boiler Maintenance Services contract with General Temperature Control, Inc., for the Division of Sewerage and Drainage, and to authorize the expenditure of $170,500.00 from the Sewerage System Operating Fund. ($170,500.00)
Body
WHEREAS, the Department of Public Utilities has a contract with General Temperature Control, Inc. for Boiler Maintenance Services, FEM Project No. 1502.6 for the Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant, and
WHEREAS, with this modification, the scope of the contract will be modified to include chemicals required for treating the water contained in the boilers at Southerly and Jackson Pike Wastewater Treatment Plants, re-tubing four boilers at the Jackson Pike Wastewater Plant and troubleshooting boiler problems at the Jackson Pike Wastewater Plant, Sewer Maintenance Operations Center (SMOC) and other Division of Sewerage and Drainage facilities, as required, and
WHEREAS, the Division of Sewerage and Drainage wishes to modify and increase EL009405 with General Temperature Control, Inc. for Boiler Maintenance Services to provide for minor scope modifications and additional funding necessary for 2012, and
WHEREAS, the vendor has agreed to modify and increase EL009405 at current prices and conditions with minor scope modifications, and it is in the best interest of the City to exercise this option; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to modify and increase the contract with General Temperature Control, Inc. for Boiler Maintenance Services for the Division of Sewerage and Drainage.
Section 2. That the expenditure of $170,500.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewer System Operating Fund, Fund 650 as follows:
OCA: 605378
Object Level 1: 03
Object Level 03: 3372
Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.