Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Signal Installation - W. Dublin Granville Road at Federated Boulevard and N. Hamilton Road at SR 161 EB Interchange Ramp project and to provide payment for construction administration and inspection services.
This contract consists of installing traffic signals at Dublin-Granville Road at Federated Boulevard and also at North Hamilton Rd. at the S.R. 161 eastbound off ramp. The work will also include: strain poles, pedestrian pedestals, pull boxes, video detection system, fiber optic cable, curb ramps, and sidewalks.
The estimated Notice to Proceed date is August 6, 2015. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids were received on June 11, 2015 (two majority) and tabulated on June 12, 2015 as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Construction Co. $435,985.76 Columbus, Ohio Majority
Asplundh Construction Corp. $475,028.18 Gahanna, Ohio PHC
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $435,985.76. The amount for construction administration and inspection services will be $65,397.86. The total legislated amount is $501,383.62.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
Pre-Qualification Status
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is 31-4366382 and expires 10/3/15.
3. FISCAL IMPACT
This project will be funded in part through Department of Public Service Bond Funds and also from the Department of Development Dublin Granville North TIF funds.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow for this project to begin at the earliest time possible this construction season so these improvements may be available to the public for the highest provision of pedestrian safety.
Title
To amend the 2015 Capital Improvements Budget; to appropriate funds within the Street & Highway Improvement (Non-Bond) Fund; to authorize the City Auditor to appropriate and transfer $265,733.32 from the Street & Highway Improvement (Non-Bond) Fund; to authorize the City Auditor to appropriate $235,650.30 from the Granville North TIF funds; to authorize the Director of Public Service to enter into contract with Complete General Construction Company in connection with the Signal Installation - W. Dublin Granville Road at Federated Boulevard and N. Hamilton Road at SR 161 EB Interchange Ramp project; to authorize the expenditure of $501,383.62 from the Street & Highway Improvement (Non-Bond) Fund and the Dublin Granville N TIF Fund to pay for construction and construction inspection charges; and to declare an emergency. ($501,383.62)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Signal Installation - W. Dublin Granville Road at Federated Boulevard and N. Hamilton Road at SR 161 EB Interchange Ramp project; and
WHEREAS, work on this project consists of installing traffic signals at Dublin-Granville Road at Federated Boulevard and also at North Hamilton Rd. at the S.R. 161 eastbound off ramp; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Signal Installation - W. Dublin Granville Road at Federated Boulevard and N. Hamilton Road at SR 161 EB Interchange Ramp project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize this contract so the project can proceed immediately to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by Ordinance 0557-2015 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
766 / 766999-100000 / Unallocated Balance Fund 766 (Street & Highway Imp Carryover) / $1,275,492.00 / ($265,734.00) / $1,009,758.00
766 / 540007-100046 / Signal Install W Dublin Granville at Federated Blvd / $0.00 / $265,734.00 / $265,734.00
SECTION 2. The sum of $265,733.32 be and is hereby appropriated from the unappropriated balance of the Street & Highway Improvement (Non-Bond) Fund, Fund No. 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Street and Highway Improvement / 06-6600 / 766999 / $265,733.32
SECTION 3.That the City Auditor is hereby authorized and directed to transfer cash and appropriation within the Street & Highway Improvement (Non-Bond) Fund, Fund 766, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance Unallocated Balance Fund 766 (Street & Highway Imp Carryover) / 06-6600 / 766999 / $265,733.32
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 540007-100046 / Signal Install W Dublin Granville at Federated Blvd / 06-6600 / 760746 / $265,733.32
SECTION 4. The sum of $235,650.30 be and is hereby appropriated from the unappropriated balance of the Granville North TIF Fund, Fund 440, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
440 / 440001-100000 / Granville North TIF / 06-6622 / 440100 / $235,650.30
SECTION 5. That the Director of Public Service be and is hereby authorized to enter into contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio 43219, for the construction of the Signal Installation - W. Dublin Granville Road at Federated Boulevard and N. Hamilton Road at SR 161 EB Interchange Ramp project in an amount up to $435,985.76 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $65,397.86.
SECTION 6. That for the purpose of paying the cost of the contract and inspection, the sum of $501,383.62 or so much thereof as may be needed, is hereby authorized to be expended from the Street & Highway Improvement (Non-Bond) Fund, Fund No. 766, and from the Granville North TIF Fund, Fund 440, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Contract ($435,985.76)
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
766 / 540007-100046 / Signal Install W Dublin Granville at Federated Blvd / 06-6631 / 760746 / $231,072.45
440 / 440001-100000 / Granville North TIF /06-6622 / 440100 / $204,913.31
Inspection ($65,397.86)
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
766 / 540007-100046 / Signal Install W Dublin Granville at Federated Blvd / 06-6687 / 760746 / $34,660.87
440 / 440001-100000 / Granville North TIF /06-6622 / 440100 / $30,736.99
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.