Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts through the City’s Request for Proposal process with Carpenter Marty Transportation Inc. in the amount of up to $350,000.00 for the Roadway Improvements - Little Turtle Way project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources for professional engineering, survey, and technical expertise for work to be performed on Little Turtle Way. The Little Turtle Way project consists of preliminary engineering and detailed design for improvements to Little Turtle Way from SR-161 to Firewater Lane. Improvements are anticipated to include the consolidation, repurposing, and rehabilitation of deteriorated, excess vehicular infrastructure to provide a safer, multimodal corridor serving current and future demands.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Little Turtle Way contract. The project was formally advertised on the Vendor Services web site from January 25, 2018, to February 22, 2018. The City received four (4) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on March 1, 2018. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Carpenter Marty Transportation Inc. Columbus, OH MAJ
American Structurepoint Columbus, OH MAJ
CT Consultants Columbus, OH MAJ
HDR Columbus, OH MAJ
Carpenter Marty Transportation received the highest score by the evaluation committee and will be awarded the Roadway Improvements - Little Turtle Way contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Carpenter Marty Transportation Inc.
2. CONTRACT COMPLIANCE
Carpenter Marty Transportation’s contract compliance number is CC008494 and expires 08/15/2019.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund, as part of the Department of Public Service’s 2017 Capital Improvement Budget.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to maintain established project schedules and to allow the department to enter into contract as soon as possible due to schedule coordination with other improvements in the area.
Title
To authorize the Director of Public Service to enter into a professional services contract with Carpenter Marty Transportation for the Roadway Improvements - Little Turtle Way project; to authorize the expenditure of up to $350,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($350,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for professional engineering, survey, and technical expertise regarding planned improvements to Little Turtle Way from SR-161 to Firewater Lane; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Little Turtle Way project; and
WHEREAS, Carpenter Marty Transportation submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Carpenter Marty Transportation for the provision of professional engineering consulting services described above in the amount of up to $350,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Carpenter Marty Transportation in order to provide funding for the Roadway Improvements - Little Turtle Way project as soon as possible for schedule coordination with other improvements in the area, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Carpenter Marty Transportation at 6612 Singletree Drive, Columbus, Ohio, 43229, for the Roadway Improvements - Little Turtle Way project in an amount up to $350,000.00.
SECTION 2. That the expenditure of $350,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P531002-100000 (Roadway Improvements - Little Turtle Way), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.