Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with ms consultants, inc., in the amount of $665,500.00, for the Hap Cremean Water Plant (HCWP) Bulk Chemical Building Improvements Project, Division of Water Contract No. 2017.
This project will address various chemical storage and handling systems at the HCWP which may be in need of repair and/or replacement due to age and condition. Other improvements in these chemical handling areas will address reliability concerns with building systems, chemical spill containment and other ancillary items related to the chemical systems. Many of the project components were identified by the Environmental Management System's review of plant facilities and recommendations for investigation and improvement.
See the attached Information form, item number 5, for additional description of work.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will address aging infrastructure associated with several chemical feed systems that are necessary for adequate drinking water treatment. These systems have experienced issues such as leaks in the past and many components are past their useful life. Many of the project components were identified by the Environmental Management System's review of plant facilities and recommendations for investigation and improvement.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on March 22, 2013 from ms consultants, Hazen and Sawyer, Andover Associates, and Chester Engineers.
An evaluation committee reviewed the proposals and scored them based on the criteria stated in the City Code. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to ms consultants, inc.
The Contract Compliance Number for ms consultants, inc. is 34-6546916 (expires 4/5/14, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ms consultants, inc.
4. FUTURE CONTRACT MODIFICATION: A future contract modification is expected in 2016 for Engineering Services During Construction or possibly Construction Administration and Construction Inspection services.
5. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with ms consultants, inc. for the Hap Cremean Water Plant Bulk Chemical Building Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $665,500.00 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2013 Capital Improvements Budget. ($665,500.00)
Body
WHEREAS, four technical proposals for a professional engineering services agreement for the Hap Cremean Water Plant (HCWP) Bulk Chemical Building Improvements Project were received on March 22, 2013; and
WHEREAS, ms consultants, inc. was the firm selected to perform the services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a professional engineering services agreement for the HCWP Bulk Chemical Building Improvements Project with ms consultants, inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the HCWP Bulk Chemical Building Improvements Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the HCWP Bulk Chemical Building Improvements Project, with the best, most responsive and responsible bidder, ms consultants, inc., 2221 Schrock Road, Columbus, Ohio 43229; in the amount of $665,500.00; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $665,500.00 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6677, as indicated on the attached form, "Ord 2737-2013 Transfers".
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as indicated on the attached form, "Ord 2737-2013 Transfers".
SECTION 4. That an expenditure up to $665,500.00 is hereby authorized for the HCWP Bulk Chemical Building Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690532-100000 (carryover), OCA Code 606532, Object Level Three 6677.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.