Explanation
BACKGROUND: Currently, the City of Columbus, Department of Technology (DoT) operates two Mainframe Unisys ClearPath systems that directly support mission critical applications. One system is the ClearPath CS system that supports Payroll production and the Police Leads system. The Payroll production is utilized by all City agencies, ensuring that all city employees are paid and accurate records are maintained for the IRS, Federal Government and The State of Ohio, while the Police Leads system is used by the Division of Police, which supports information used by police officers in carrying out their daily activities. The other is a Unisys Mainframe ClearPath LX System which is used for development for the production applications running on the ClearPath CS system and as a failover this system, thereby reducing downtime when the it system fails.
The contract for license and support of these mainframes is due to expire on June 30, 2006. A five-year renewal of the current contract (i.e., for support of the current hardware) would have cost the city $1,248,259.00 in operating funds. Finding this too costly, the Department of Technology sought alternative solutions to cut these costs yet ensure the support of the current applications. After examining multiple options, it was found that by purchasing new hardware, a cost savings of $480,000 over the original estimate could be generated.
In addition, the new systems are "high performance" systems, meaning that they provide twice the power of the current systems, thus increasing the performance of the applications housed on them. They also offer management tools and other special features that will enhance the end-user's efficiency.
This ordinance authorizes the Director of the Department of Technology to enter into contract for the purchase of hardware and associated licenses, software support and maintenance with Unisys Corporation. The cost of this purchase is $570,790.00 and will be made with funds identified in the Department of Technology, Information Services Capital Fund. The purchase shall be made pursuant to sole source provisions of Section 329 of the Columbus City Code. A cash transfer and CIB amendment within the 2005 Capital Improvement Budget are necessary to accommodate the expenditure authorized by this ordinance.
FISCAL IMPACT: The $570,790.00 needed for this purchase will be transferred from another project within the approved 2005 Capital Improvement Budget pending the December 2005 bond sale. Following that sale, the project from which these funds are being transferred will be replenished. This is necessary as the order for this hardware must be made by November 30th in order to receive full discount and trade-in credits and savings.
EMERGENCY: There is an immediate need to enter into contract with Unisys Corporation to continue daily operational support for the Auditor's Office payroll application and Public Safety police LEADS (Law Enforcement Agencies Data System) applications, and to take advantage of cost savings and credits extended to the City.
CONTRACT COMPLIANCE NUMBER: 38-0387840 Expires: 03/26/2007
Title
To authorize the Director of the Department of Technology to enter into contract with Unisys Corporation to purchase hardware, software, licenses and support services all in accordance with sole source provisions of the Columbus City Codes, to ensure continuity in the Payroll Production and Police Leads systems for the Department of Technology Information Services Division; to authorize the transfer of monies between projects in the Information Services Capital Fund; to amend the 2005 capital improvements budget; to authorize the expenditure of $570,790.00; and to declare an emergency. ($570,790.00)
Body
WHEREAS, the Department of Technology utilizes Unisys Corporation's ClearPath systems to support specialized applications that allows the department to analyze, examine and integrate data sources and operating environments that effect the daily operations of the Auditor's Office and the Public Safety Department; and
WHEREAS, this ordinance authorizes entering into contract with Unisys Corporation for the purchase of hardware, software, licenses, support and maintenance for aforementioned purpose in accordance with sole source provisions of the Columbus City Codes; and
WHEREAS, this legislation transfers monies projects in the Information Services Capital Fund; and
WHEREAS, this legislations amends the 2005 capital improvements budget; and
WHEREAS, passage of this legislation will authorize the expenditure of $570,790.00 from the 2005 Information Services Capital Fund; and
WHEREAS, an emergency exits in the usual daily operation of the Information Services Division in that it is immediately necessary to enter into contract with Unisys Corporation for the purchase of hardware, software, licenses, support and maintenance to house the police LEADS and payroll applications, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into contract with Unisys Corporation to purchase hardware, software, licenses, support and maintenance to operate the police LEADS and payroll applications, in accordance with sole source provisions of the Columbus City Codes.
SECTION 2: That the City Auditor is hereby authorized and directed to transfer monies within the Information Services Bond Fund, Subfund No. 514-002, Department of Technology, Information Services Division, Division No. 47-02, as follows:
From:
Project Number: 470032
Project Name: Mass Storage
Amount: $570,790
To:
Project Number: 470040
Project Name: Clearpath
Amount: $570,790
SECTION 3: That the 2005 Capital Improvements Budget is hereby amended as follows, Subfund No. 514-002, Department of Technology, Information Services Division, Division No. 47-02, as follows in order to establish sufficient funding authority:
Current:
470032 Mass Storage $712,414.50
470040 Clearpath $0
Revised:
470032 Mass Storage $141,624.50
470040 Clearpath $570,790
SECTION 4: That the expenditure of $570,790.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Project Number: 470040
Project Name: Clearpath
OCA Code: 470040
Obj. Level 3: 6649
Amount: $570,790
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same