Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a purchase order with Ace Truck Body, Inc. for the purchase of an Eleven Foot Dump Body with Attachments (snow plow/salt spreader) for the Division of Power and Water (Water). The dump body with attachments will be installed on a diesel powered, heavy duty one ton cab and chassis in the Watershed Management section.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003300). Fourteen (14) vendors (14 MAJ) were solicited and four (4) bids (4 MAJ) were received and opened on July 9, 2009. America's Body Company was the apparent low bid of $27,190.00. They, however, did not meet the bid specifications. The second lowest bid received from Ace Truck Body, Inc. in the amount of $27,671.00, met specifications and an award is recommended as the lowest responsive, responsible, and best bidder. The bid tabulation is attached for your review. The dump truck that this body is to be installed on has been approved by Fleet Management.
SUPPLIER: Ace Truck Body, Inc., Contract Compliance Number: 310936828, expires 09/18/2010. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $27,671.00 is budgeted and needed for this purchase.
Expenditures for Equip-Trucks & Other Motorized (6652) in 2008 was $1,397,098.08
Title
To authorize the Director of Finance and Management to enter into a purchase order with Ace Truck Body, Inc. for the purchase of an Eleven Foot Dump Body with Attachments for the Division of Power and Water and to authorize the expenditure of $27,671.00 from the Water Operating Fund. ($27,671.00)
Body
WHEREAS, an Eleven Foot Dump Body with Attachments is required by the Division of Power and Water for its everyday operation; and
WHEREAS, the Purchasing Office opened formal bids on July 9, 2009 for the purchase of an Eleven Foot Dump Body with Attachments for the Division of Power and Water (Water); and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive and responsible bidder, Ace Truck Body, Inc.; and
WHEREAS, a purchase order will be issued by the Finance Department, Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA003300 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Ace Truck Body, Inc. for the purchase of an Eleven Foot Dump Body with Attachments for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $27,671.00, or so much thereof as may be needed, be and the same hereby is authorized from the Water Operating Fund, Fund No. 600, OCA 603001, Object Level l: 06, Object Level 3: 6652.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.