Explanation
BACKGROUND: To change the company name and Federal Identification number for contract number FL001283 for the purchase of Specialty, Industrial and Medical Gases for the Purchasing Office. Contract FL001283 was previously extended by ordinance 1082-2004 which passed June 21, 2004. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus with BOC Gases, FID 13-1600079 to Airgas Great Lakes, FID 38-2518089. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: The annual estimated expenditure from this UTC by various agencies is $70,000. No additional funds are necessary to modify the option contract.
2. Reason additional needs were not foreseen: The current supplier was acquired by another company.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No additional funding is required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.
In order to maintain an uninterrupted of services to City agencies using this Universal Term Contract, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance Director to modify the citywide contract for the option to purchase Specialty, Industrial and Medical Gases with Airgas Great Lakes and to modify past, present and future purchase orders with Airgas Great Lakes and to declare an emergency.
Body
WHEREAS, the Finance/Purchasing Office established the contract with BOC Gases for the option to purchase Specialty, Industrial and Medical Gases; and
WHEREAS, BOC Gases was acquired by Airgas Great Lakes, in addition to notifying the City of acquisition, Airgas Great Lakes has agreed to honor the past, present and future purchase orders established from contract number FL001283, and
WHEREAS, an emergency exists in the usual daily operation of the Finance/Purchasing Office in that it is immediately necessary to modify contract number FL001283, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify contract FL001283 and all past, present and future purchase orders pursuant to that contract to reflect the change of the company name and FID number from BOC Gases, Inc. #13-1600079 to Airgas Great Lakes, #38-2518089.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.