Explanation
Background:
Bids were received by the Recreation and Parks Department on March 6, 2012 for the Roof Renovations Spring 2012 Project, as follows:
Status Base Bid Amount
General Maintenance MAJ $900,986
Kalkreuth Roofing MAJ $1,027,900
Smith Roofing MAJ $1,141,750
Project work consists of the following items:
Item #1 - for the roof work at Columbus Swim Center, Cultural Arts Center, Sullivant Garden Rec. Center, Krumm Rec. Center and Tuttle Pool.
Item #2 - for the roof work at Tuttle Rec Center, Driving Park Rec Center, Alum Creek Maintenance HQ, Woodward Park Rec Center, Schiller Rec Center and Columbus Performing Arts Center.
Principal Parties:
General Maintenance & Engineering Company
Greg Hilling (Contact)
1231 McKinley Avenue
Columbus, OH 43222
614-279-8611 (Phone)
314188545 (Contract Compliance) exp. 5/19/2012
15+ (Columbus Employees)
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed as quickly as possible to replace and repair the deteriorating roofs at these facilities
Fiscal Impact:
Recreation and Parks Voted Bond Fund #702 - $1,091,000.00
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with General Maintenance & Engineering Company for the Roof Renovations Spring 2012 Project; to authorize the transfer of $900,986.00 within the Recreation and Parks Bond fund; to authorize the expenditure of $900,986.00 and a contingency of $190,014.00 for a total of $1,091,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($1,091,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on March 6, 2012 for the Roof Renovations Spring 2012 Project and will be awarded to General Maintenance & Engineering Company, on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the Roof Renovations Spring 2012 Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with General Maintenance & Engineering Company for the Roof Renovations Spring 2012 Project so that work may proceed as quickly as possible to be constructed during the fall construction season thereby preserving the public, health, peace, safety, welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with General Maintenance & Engineering Company for the Roof Renovations Spring 2012 Project in accordance with the plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the City Auditor is hereby authorized to transfer $900,986.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100000 702035 6620 $900,986.00
TO:
Project OCA Code Object Level 3 Amount
510035-100098 735098 6620 $48,000.00
510035-100101 735101 6620 $190,000.00
510035-100222 735222 6620 $73,500.00
510035-100159 735159 6620 $215,993.00
510035-100234 735234 6620 $38,500.00
510035-100237 735237 6620 $44,000.00
510035-100020 723520 6620 $52,000.00
510035-100012 735012 6620 $11,000.00
510035-100018 735018 6620 $77,500.00
510035-100215 735215 6620 $42,300.00
510035-100097 735097 6620 $108,193.00
SECTION 3. That the expenditure of $1,091,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510035-100000 702035 6620 $190,014.00
510035-100098 735098 6620 $48,000.00
510035-100101 735101 6620 $190,000.00
510035-100222 735222 6620 $73,500.00
510035-100159 735159 6620 $215,993.00
510035-100234 735234 6620 $38,500.00
510035-100237 735237 6620 $44,000.00
510035-100020 723520 6620 $52,000.00
510035-100012 735012 6620 $11,000.00
510035-100018 735018 6620 $77,500.00
510035-100215 735215 6620 $42,300.00
510035-100097 735097 6620 $108,193.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.