fExplanation
BACKGROUND: The Public Safety Department seeks to improve the efficiency and effectiveness of delivering similar and associated public communication services to the citizens of Columbus. Therefore, this ordinance authorizes the Public Safety Director to enter into a professional services contract with Winbourne Consulting LLC to conduct a study and make recommendations on a work schedule, training, civilianizing the City's Fire Alarm Office (FAO) and combining its operations with the Police Communications Bureau, Public Service 311 Service Center, and the Public Safety Neighborhood Camera viewing project, into one organizational structure.
Winbourne Consulting LLC was one of five companies that responded to the RFSQ (SA005325) on March 27, 2014, for a 911 Dispatch Center consultant. Winbourne Consulting was one of three offerors invited back to make an oral presentation and introduce key team members before an evaluation committee consisting of representatives from the Department of Finance and Management, Construction Management, and Public Safety, over two days on May 1st and 6th, 2014. These proposals and presentations were received and evaluated in accordance with section 329.13 of the City Code.
The five firms that submitted proposals on March 27, 2014 were:
Winbourne Consulting. LLC
Matrix Consulting Group
L.R. Kimball
PRIME AE Group, Inc.
Concepts To Operations, Inc.
Winbourne Consulting, Matrix Consulting, and L.R. Kimball were the three firms invited to present their proposal and introduce key team members to the evaluation committee. Winbourne Consulting LLC and Matrix Consulting Group were the highest ranked consultants recommended by the evaluation committee to the Safety Director.
Emergency action is requested due to the need to have a plan in place to hire and train personnel as soon as possible to staff the consolidated organization.
Winbourne Contract Compliance No. 45-2514871, expiration date March 03, 2016.
Fiscal Impact: This ordinance authorizes an expenditure of $100,000.00 from Public Safety's Voted Bond Fund for consulting services from Winbourne Consulting LLC. This ordinance also authorizes the transfer of funds between projects within Public Safety's bond funds and amends the 2014 Capital Improvement Budget (CIB) in order to properly align funds and appropriation with projected expenditures. Funds for Police and Fire Consolidation Center is budgeted in Public Safety's Capital Improvement Funds. This ordinance is contingent upon the passage of ordinance 1253-2014.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Department of Public Safety's Bond Funds; to authorize the Public Safety Director to enter into a contract with Winbourne Consulting LLC to review 911 Dispatch Center and associated communication services, to authorize the expenditure of $100,000.00 from the Department of Public Safety's Voted Bond Funds; and to declare an emergency. ($100,000.00)
Body
WHEREAS, it is necessary to amend the 2014 Capital Improvements Budget and transfer cash between projects within the Department of Public Safety's Voted Bond Funds; and
WHEREAS, the City requests to review 911 Dispatch Center and associated communication services, and
WHEREAS, proposals were received from five consultants and evaluated in accordance to Section 329.13 of the City Code; and
WHEREAS, Winbourne Consulting LLC was the highest ranked consultant recommended by the evaluation committee to the Public Safety Director for selection; and
WHEREAS, an emergency exists in the usual daily operations of the Public Safety Department in that it is immediately necessary to authorize the Public Safety Director to enter into contracts with Winbourne Consulting LLC to review 911 Dispatch Center and associated communication services, thereby preserving the public health, peace, property, safety, and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget is hereby amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Police/Fire Computer Dispatch|320016-100000 Voted Carryover|$117,958|$19,041|$98,917
Police & Fire 911 Comm Center|320017-100002 Voted Carryover|$0 Voted Carryover|$98,917|98,917
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Department of Public Safety's Voted Bond Funds as follows:
FROM:
Dept/Div: 30-02| Fund: 701|Project Number 320016-100000|Project Name - Police/Fire Computer Dispatch|OCA Code: 701016|Amount: $98,916.39
TO:
Dept/Div: 30-02| Fund: 701|Project Number 320017-100002|Project Name - Police and Fire 911 Comm Center| OCA Code: 701702|Amount $98,916.39
SECTION 3. That the Public Safety Director is hereby authorized and directed to enter into a contract with Winbourne Consulting LLC to review 911 Dispatch Center and associated communication services.
SECTION 4. That the expenditure of $100,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-02|Fund: 701|Project: 320017-100002|OCA Code: 701702|Object Level: 06|Object Level 3: 6621|Amount $100,000.00
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same