Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Westfalia OEM Parts and Services with GEA Mechanical Equipment US, Inc. These centrifuges are used to separate sludge and water. The Department of Public Utilities is the primary user for these items and services. GEA Separator GmbH is the manufacturer of these centrifuges that are used at the City’s wastewater plants. GEA Mechanical Equipment US, Inc. is the sole source for these parts and services as they are the only distributor and authorized service provider for their own products. The term of the proposed option contract would be approximately three (3) years, expiring May 31, 2028 with the option to renew for two (2) additional years. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
GEA Mechanical Equipment US, Inc., CC# 003297 exp 7/19/2024 (pending). All items, $1.00
Total Estimated Annual Expenditure: $250,000.00, Department of Public Utilities, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because centrifuges are used to separate sludge and water and need to be readily available. This contract is needed to ensure there is no interruption in products needed for service.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Westfalia OEM Parts and Services with GEA Mechanical Equipment US, Inc. in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $1.00 from General Budget Reservation; and to declare an emergency. ($1.00)
Body
WHEREAS, the Westfalia OEM Parts and Services UTC will provide for the purchase of centrifuge parts and services used at the wastewater treatment plants to separate sludge and water and GEA Mechanical Equipment US, Inc. is the sole source provider of these goods and services; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a sole source Universal Term Contract for the option to purchase Westfalia OEM Parts and Services with GEA Mechanical Equipment US, Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Public Utilities Department in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract to purchase Westfalia OEM Parts and Services, with GEA Mechanical Equipment US, Inc., in order to ensure there is no interruption in centrifuges needed, which are used to separate sludge and water and need to be readily available, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Westfalia OEM Parts and Services with GEA Mechanical Equipment US, Inc. for a term of approximately three (3) years, expiring May 31, 2028, with the option to renew for two (2) additional years, as follows:
GEA Mechanical Equipment US, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Codes, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.