Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract in an amount up to $11,069,451.48 for the Columbus Traffic Signal System (CTSS) Phase B project and to pay construction administration and inspection costs up to $1,106,945.15.
This project will continue the migration of the existing central traffic signal control system to an open architecture utilizing the fiber-optic cable infrastructure being installed in the Columbus Traffic Signal System (CTSS) Phase A project. This project will install a new central traffic signal control system (software and hardware) that will be able to serve central Ohio stakeholders with system connectivity and interoperability, which is recommended in the Columbus Computerized Traffic Signal System 2005 study. This project will include the development of biddable plans for the migration up to 300 intersections to the new central traffic signal control system, a qualified products list for the new central traffic signal control system, fiber-optic and wireless device testing, all documentation to meet state and federal requirements to receive federal funding for construction, and system integration support.
The project limits include but are not limited to the following traffic signals in these areas: the Downtown Central Business District, Morse Road from Indianola Avenue to Cherry Bottom Road, East Broad Street from Taylor Station Road to the Franklin County line, Karl Road from Morse Road to Dublin-Granville Road, Dublin-Granville Road from Huntley Road to Forest Hills Boulevard, Busch Boulevard from Dublin-Granville Road to Schrock Road, Schrock Road from Busch Boulevard to Cleveland Avenue, Sawmill Road from Bethel Road to Summit View Road East, Bethel Road from Sawmill Road to Olentangy River Road, and Henderson Road from Arlington Center Boulevard to Olentangy Boulevard.
The estimated Notice to Proceed date is April 11, 2013. The project was let by the Office of Support Services through vendor services and Bid Express. Two bids were received on January 15, 2013 (2 majority) and tabulated on January 16, 2013, as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Gudenkauf Corporation $11,069,451.48 Columbus, Ohio Majority
Miller Cable Company $13,600,400.00 Green Springs, Ohio Majority
Award is to be made to Gudenkauf Corporation, as the lowest, best, most responsive and most responsible bidder.
Searches in the System for Award Management list (Federal) and the Findings for Recovery list (State) produced no findings against Gudenkauf Corporation.
2. CONTRACT COMPLIANCE
Gudenkauf Corporation's contract compliance number is 310908234 and expires 7/19/14.
3. EMERGENCY DESIGNATION
Emergency action is requested to keep on schedule for federal funding and to meet federal funding deadlines for construction.
4. FISCAL IMPACT
The City has received a reimbursement grant in the amount of $8,926,369.63 in Federal Congestion Mitigation Air Quality (CMAQ) funds. These funds will be appropriated and expended within the Fed-State Highway Engineering Fund (765). The Department of Technology will be contributing $750,000.00 from capital improvement funds designated for this purpose, specifically for an upgrade to the fiber optic cable which is not reimbursable by the grant. This amount will be transferred from the Department of Technology Capital Improvement Fund 514 to the Fed-State Highway Engineering Fund, appropriated, and expended from there. The Department of Public Service will be contributing $2,500,000.00, appropriated and expended within the Fed-State Highway Engineering Fund. The contract amount shall be $11,069,451.48 with $1,106,945.15 for construction administration and inspection services.
Title
To authorize the City Auditor to transfer funds from the Information Service Capital Improvements Fund and the Streets & Highways Bond Fund to the Fed-State Highway Engineering Fund; to authorize the City Auditor to appropriate $12,176,396.63 within the Fed-State Highway Engineering Fund; to authorize the Director of Public Service to enter into contract with Gudenkauf Corporation for construction of the Columbus Traffic Signal System (CTSS) Phase B project for the Department of Public Service; to authorize the expenditure of $12,176,396.63 from the Fed-State Highway Engineering Fund; and to declare an emergency. ($12,176,396.63)
Body
WHEREAS, bids were received on January 15, 2013, and tabulated on January 16, 2013, for the Columbus Traffic Signal System Phase B project and a satisfactory bid has been received; and
WHEREAS, this project will continue the migration of the existing central traffic signal control system to an open architecture utilizing the fiber-optic cable infrastructure being installed in the Columbus Traffic Signal System (CTSS) Phase A project. This project will also install a new central traffic signal control system (software and hardware) that will be able to serve central Ohio stakeholders with system connectivity and interoperability; and
WHEREAS, the Department of Public Service has been awarded a grant in the amount of $8,926,369.63 in Federal Congestion Mitigation Air Quality (CMAQ) funds for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is necessary to expedite the commencement of this project in order to maintain the overall construction schedule in order to meet the federal funding deadlines, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. . That the City Auditor be and is hereby authorized to transfer cash and appropriation within object levels in Streets & Highways G.O. Bond, No. 704 and the Information Services Capital Improvement Fund, No. 514-002, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100004 / Traffic Signal Installation - Columbus Traffic Signal System Phase B/ 06-6600 / 740704 / $2,500,000.00
514-002 / 470046-100000 / Connectivity Project / 06-6600 / 514046 / $750,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100004 / Traffic Signal Installation - Columbus Traffic Signal System Phase B/ 10-5501 / 740704 / $2,500,000.00
514-002 / 470046-100000 / Connectivity Project / 10-5501 / 514046 / $750,000.00
SECTION 2. . That the City Auditor be and is hereby authorized to transfer cash between the Streets & Highways G.O. Bond, No. 704, the Information Services Capital Improvement Fund No.514-002, and the Fed-State Highway Engineering Fund, No. 765, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100004 / Traffic Signal Installation - Columbus Traffic Signal System Phase B / 10-5501 / 740704 / $2,500,000.00
514-002 / 470046-100000 / Connectivity Project / 10-5501 / 514046 / $750,000.00
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Code / OCA / Amount
765 / 598008-100000 / Columbus Traffic Signal System Phase B / 80-0886 / 598008 / $3,250,000.00
Section 3. That the sum of $12,176,396.63 be and hereby is appropriated from the unappropriated balance of the Fed-State Highway Engineering Fund, Fund 765, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2013, to the Division of Design and Construction, Department-Division No. 59-12, as follows:
Fund / Grant / Grant Name / O.L. 01-03 Code / OCA / Amount
765 / 598008-100000 / Columbus Traffic Signal System Phase B / 06-6621 / 598008 / $10,319,451.48
765 / 598008-100000 / Columbus Traffic Signal System Phase B / 06-6622 / 598008 / $750,000.00
765 / 598008-100000 / Columbus Traffic Signal System Phase B / 06-6687 / 598008 / $1,106,945.15
Section 4. That the Director of Public Service be and is hereby authorized to enter into a contract with Gudenkauf Corporation, 2679 McKinley Avenue, Columbus, OH 43204 (mailing address) for the construction of the Columbus Traffic Signal System - Phase B project in the amount of up to $11,069,451.48 in accordance with the specifications and plans on file in the Office of the Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with this project up to a maximum of $1,106,945.15.
Section 5. That for the purpose of paying the cost of this contract the sum of up to $12,176,396.63 or so much thereof as may be needed, is hereby authorized to be expended from the Federal-State Highway Engineering Fund, No. 765 as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 598008-100000 / Columbus Traffic Signal System Phase B / 06-6621 / 598008 / $10,319,451.48 (construction)
59-12 / 765 / 598008-100000 / Columbus Traffic Signal System Phase B / 06-6622 / 598008 / $750,000.00 (construction)
59-12 / 765 / 598008-100000 / Columbus Traffic Signal System Phase B / 06-6687 / 598008 / $1,106,945.15 (inspection)
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.