Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Medical Priority Consultants Inc. DBA Priority Dispatch for a maintenance and support agreement for the Division Of Fire's ProQa software application. ProQa is based on the Medical Priority Dispatch System and provides a standardized format for carrying out the practice of priority dispatching. It is an automated system which operates by evaluating incoming information according to logical rules built on expert medical knowledge. The Emergency Medical Dispatcher then uses the information provided to send the appropriate response configuration. ProQa allows the City's Medical Dispatchers to carry out the following four important activities; structured and rapid caller interrogation and patient evaluation; accurate selection of the appropriate EMS unit response; relay of important patient and scene information to field responders; and the provision of essential Dispatch Life Support. ProQa is currently used in the main dispatch center for all EMS and Fire incidents. Medical Priority Consultants is the sole source supplier of this software and maintenance.
Bid Information: This service contract is executed in accordance with the sole source provisions of Section 329.07(c), of the Columbus City Codes; Priority Dispatch is the proprietary software licensing and maintenance contractor for the City's current ProQa system and is linked with the CAD and phone systems.
Contract Compliance: Contract Compliance Number #870447422 expires 10-16-2015.
Emergency Designation: Emergency designation is requested to ensure that the City's main and back-up dispatching systems are properly equipped with the very best in service and speed and that continued operation and maintenance are ensured.
FISCAL IMPACT: This ordinance authorizes an expenditure of $63,977.00 from the Division of Support Service's general fund budget for prior and current year support and maintenance for the Division of Fire's ProQa software application. Approximately $80,000.00 were budgeted in the 2014 General Fund operating budget for this contract. The first two years of this maintenance contract were included in the original CAD acquisition.
Title
To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Medical Priority Consultants Inc. DBA Priority Dispatch for maintenance services required for the the City's main and back-up Emergency Dispatching system in accordance with the sole source provisions of Chapter 329 of the Columbus City Codes; to authorize the expenditure of $63,977.00 from the General Fund; and to declare an emergency. ($63,977.00)
Body
WHEREAS, the Division of Support Services has a need to provide ProQa software support to the City of Columbus' main and remote backup Emergency Dispatching system; and
WHEREAS, Medical Priority Consultants Inc. DBA Priority Dispatch currently provides ProQa software and Licenses to the City of Columbus' Main and back-up Dispatching Center (FAO); and
WHEREAS, this acquisition shall be executed in accordance with sole source provisions of City Code with Medical Priority Consultants Inc DBA Priority Dispatch for provision of ProQa software maintenance contract for the Division of Fire's ProQa software application; and
WHEREAS, Medical Priority Consultants Inc. DBA Priority Dispatch provides Help Desk Support, website support and software updates and maintenance which facilitate the CAD System's daily operations; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into said contract with Medical Priority Consultants Inc. DBA Priority Dispatch for maintenance agreement of the ProQa software application, to allow the Fire communications systems to operate without interruption, thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, on behalf of the Division of Support Services be and is hereby authorized and directed to enter into a contract with Medical Priority Consultants Inc. DBA Priority Dispatch for the provision of software maintenance agreement to the Division of Fire's ProQa software application, in accordance with the sole source provisions of Chapter 329, of the Columbus City Codes.
SECTION 2. That for the purpose stated in Section 1 hereof, the expenditure of $63,977.00, or so much thereof as may be needed, is hereby authorized from:
Div. 30-02 |fund: 010 | Obj. Level 1: 03 | Obj. Level 3: 3369 | OCA: 320104 | Amount: $63,977.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.