Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into contract with Public Safety Corporation for software upgrade to the current Medallion System in the License Section. Medallion is a software application purchased in 2010 as part of the Computer Aided Dispatching Systems (CAD). It is a license and permit application that holds all of the data for our licensing categories, as well as does billing and invoicing for the License Section. This upgrade will support Weights & Measures billing, payment processing and accounts receivable management requirements. It will also allow for online payments. It will be separate from the current alarms (Crywolf) and miscellaneous permits (Medallion) databases and will provide restricted data management access to Weights & Measures information. The financial system will be interfaced to the current WinWam system to allow scheduled inspection events to trigger invoice transactions within the Medallion system. This ordinance requests the purchase be made under sole source procurement as Crywolf is the current software standard in use by the Support Services Division and it is not efficient or necessary to procure another full software package to implement this online application and payment process.
Bid Information: This agreement is being entered into under the Sole Source provisions of the Columbus City Code because Public Safety Corporation is the only vendor who can provide licenses to their proprietary software.
Sole Source Provider: Public Safety Corporation- CC #46-5165540 - expires 11/10/18
Emergency Designation: Emergency designation is requested to provide the citizens the ability to make payments for Weights & Measures transactions online.
FISCAL IMPACT: This legislation authorizes the purchase of a software upgrade to Support Services' current Medallion billing and accounting system for $36,200.00 under the sole source provision of the Columbus City Code. This purchase was accounted for in the third quarter financial review and funds are available for the expenditure.
Title
To authorize the Director of the Department of Public Safety to enter into contract with Public Safety Corporation in accordance with relevant sections of the sole source provision of the Columbus City Code to purchase an upgrade to the current Medallion billing and accounting system in Support Services; to authorize the expenditure of $36,200.00 from General Fund; and to declare an emergency. ($36,200.00)
Body
WHEREAS, the Division of Support Services has the need to improve efficiency by purchasing an upgrade to the License's current billing and accounting system to give citizens the ability to apply and make payments for Weights & Measures Inspections online; and
WHEREAS, this upgrade will allow an accounting and billing system, as well as online payments for Weights & Measures Inspections and fees collection; and
WHEREAS, Public Safety Corporation is the original provider of the current system and is the sole source provider of maintenance, software, and licenses for the system; and
WHEREAS, this contract with Public Safety Corporation is being established under the Sole Source provision in the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director to enter into contract with Public Safety Corporation for the purchase of an upgrade to the License's current billing and accounting system, thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, on behalf of the Division of Support Services, is hereby authorized and directed to enter into contract with Public Safety Corporation to purchase an upgrade to Support Services' Medallion accounting and billing system.
SECTION 2. That for the purpose stated in Section 1 hereof, the expenditure of $36,200, or so much thereof as may be needed, is hereby authorized from Fund 1000 General Fund, Subfund 100010 in object class Contractual Services 03, per the accounting codes in the attachment in this ordinance.
SECTION 3. That this agreement is entered into pursuant to the sole source provisions of relevant sections of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.