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BACKGROUND: This legislation authorizes the Finance and Management Director to establish two Universal Term Contracts (UTCs) for the option to purchase Paint, Coatings, Finishes, and Tools with PPG Architectural Finishes, Inc. and The Sherwin-Williams Company. The Division of Facilities Management is the primary user for paint and paint supplies. Paint and paint supplies are used to paint interior and exterior surfaces throughout the City of Columbus. The term of the proposed option contracts would be approximately three (3) years, expiring October 31, 2026 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 21, 2023. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ025639).Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
PPG Architectural Finishes, Inc. CC# 001964 expired 10/25/2023, All Items, $1.00
The Sherwin-Williams Company, CC#006419 expires 9/21/2025, All Items, $1.00
Total Estimated Annual Expenditure: $150,000, Division of Facilities Management, the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance because the current contract expired on October 31, 2023.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into Universal Term Contracts for the option to purchase Paint, Coatings, Finishes, and Tools with PPG Architectural Finishes, Inc. and The Sherwin-Williams Company to authorize the expenditure of $2.00 from General Budget Reservation; and to declare an emergency. ($2.00).
Body
WHEREAS, the Paint, Coatings, Finishes, and Tools UTCs will provide for the purchase of paint and painting supplies used to paint interior and exterior surfaces throughout the City of Columbus; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 21, 2023 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Facilities Management Division in that it is necessary to authorize the Finance and Management Director to immediately enter into two (2) Universal Term Contracts, as the current contract expired on October 31, 2023 and a contract is needed to ensure that Paint, Coatings, Finishes and Tools are readily available all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase of Paint, Coatings, Finishes, and Tools in accordance with Request for Quotation RFQ025639 for a term of approximately three (3) years, expiring October 31, 2026, with the option to renew for one (1) additional year, as follows:
PPG Architectural Finishes, Inc., All Items, $1.00
The Sherwin-Williams Company, All Items, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.