Explanation
BACKGROUND: This ordinance is for the option to purchase Firefighter Gloves for the Fire Division in order to help ensure the safety of Firefighters performing various duties on the job. The term of the proposed option contract would be two (2) years, with the option to extend the contract for one additional one-year period. The Contracts are through March 31, 2013. The Purchasing Office opened formal bids on March 10, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003869. One-Hundred Thirty-Four (134) bids were solicited (MBR: 3; F1: 2). Seven (7) bids were received.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
Pro Protection Group, LLC dba Phoenix Safety Outfitters, CC#412241348 (Expires February 24, 2012), $1.00.
Total Estimated Annual Expenditure: $70,000.00.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because Firefighter Gloves are a necessary piece of safety equipment for firefighters. The manufacturer of the gloves previously used by the Fire Division recently ceased doing business. A delay in entering into this contract could potentially cause a delay in receiving these necessary items.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Fire Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Firefighter Gloves with Pro Protection Group, LLC dba Phoenix Safety Outfitters; to authorize the expenditure of one (1) dollar to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 10, 2011 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, because the Firefighter Gloves are used to protect City Firefighters exposed to dangerous situations during the course of their daily employment, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Fire Division in that it is immediately necessary to enter into a contract for an option to purchase the Firefighter Gloves, so that there is not a discontinuation of supply of these necessary safety items, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for an option to purchase Firefighter Gloves for the Fire Division for the term ending March 31, 2013, with the option to extend the contract for one (1) additional one-year period, in accordance with Solicitation No. SA003869 as follows:
Pro Protection Group, LLC dba Phoenix Safety Outfitters, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.