Explanation
1. BACKGROUND
The Division of Mobility Options has a contract with ACS State and Local Solutions Inc. to provide parking ticket processing services for the City of Columbus. This ordinance authorizes the Director of Public Service to modify and extend the contract between ACS State and Local Solutions and the Department of Public Service, Division of Mobility Options, from April 1, 2012 through March 31, 2013.
The first of six years of the agreement between ACS State and Local Solutions and the Department of Public Service, Division of Mobility Options was authorized by Ordinance 0217-2008. The first of five renewal options for this contract was authorized by ordinance 0392-2009. The second of five renewal options for this contract was authorized by Ordinance 0546-2010. The third of five renewal options for this contract was authorized by Ordinance 0373-2011. This ordinance authorizes the fourth of five renewal options for this contract.
This contract is a complete turnkey system that includes all software, hardware, licenses, and maintenance necessary to process parking citations on a transaction fee basis. It presently includes: a cash remittance system that incorporates walk-in, US Mail, pay-by-web, and pay-by-phone technologies; data entry, data processing, mailing of notices; a registration hold interface with the Ohio Bureau of Motor Vehicles; and a secondary collection effort for tickets that remain unpaid after going through the entire noticing process and still remain outstanding. The net funds collected under this effort are deposited in the General Fund, while a collection percentage fee is deposited in the Collection Fees Fund, established by the City Auditor and Department of Finance and Management through Ordinance 0474-2003.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ACS State and Local Solutions.
2. CONTRACT COMPLIANCE
ACS State and Local Solutions (ACS) contract compliance number is 131996647 and expires 3/2/13.
3. FISCAL IMPACT
These expenses are budgeted and available in the Collection Fees Fund, Delinquent Parking Tickets Subfund and the General Fund.
Title
To authorize the Director of Public Service to renew the contract for the Division of Mobility Options with ACS State and Local Solutions to provide parking violation processing services; to authorize the expenditure of $330,000.00 from the General Fund; and to authorize the appropriation and expenditure of $120,000.00 within the Collection Fee Fund. ($450,000.00)
Body
WHEREAS, the Parking Violations Bureau has contracted out for parking violation processing services since its inception in 1983; and
WHEREAS, the parking violation processing services contract was authorized by ordinance 0217-2008 and expired on March 31, 2009; and
WHEREAS, the contract was modified and extended for the second year of a six year contract by ordinance 0392-2009; and
WHEREAS, the contract was modified and extended for the for the third year of a six year contract from April 1, 2010 to March 31, 2011; and
WHEREAS, the contract was modified and extended for the for the fourth year of a six year contract from April 1, 2011 to March 31, 2012; and
WHEREAS, it is necessary to modify and extend this contract for the fifth year of a six year contract from April 1, 2012 to March 31, 2013; and
WHEREAS, the net funds collected as part of a special collection effort are deposited into the General Fund, with the collection fee associated with this effort deposited in the Collection Fee Fund, in special sub fund entitled Delinquent Parking Tickets; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and is hereby authorized to modify and extend the contract with ACS State and Local Solutions, 1835 Market Street, Suite 900, Philadelphia, PA, 19103, for parking ticket processing services. The renewal period for this contract shall be from April 1, 2012 thru March 31, 2013 with one (1) additional one-year option thereafter.
SECTION 2. That from the unappropriated funds in the Collection Fees Fund, Delinquent Parking Tickets Subfund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the period ending March 31, 2012, the sum of $120,000.00 is appropriated to the Department of Public Service, Division of Mobility Options, Department-Division 59-10, Collection Fee Fund 295, Subfund 003, O.L. l Code 03, O.L. 3 Code 3336, OCA number 591049.
SECTION 3. That the expenditure of up to $450,000.00 or so much thereof that may be necessary in regard to the action authorized in Sections 1 and 2 above, be and is hereby authorized and approved as follows:
FUND SubFund Dept.-Div OCA O.L. 01 O.L. 03 Amount
General -010 59-10 591013 03 3336 $330,000.00
Collection Fee - 295 003 59-10 591049 03 3336 $120,000.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.