Explanation
BACKGROUND: To modify and extend the existing city-wide contracts for the option to obtain Emergency Repair Contractors for Low-Income Residents for the Department of Development, to and including March 30, 2007. Formal bids were opened by the Purchasing Office on January 29, 2004. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000567). The following eight (8) contracts were established in accordance with bids received:
FL002173 ABC Gas Repair, Inc. Contract Compliance# 31-0947284
FL002174 Ohio Mechanical, Inc. 31-1676592
FL002176 Holt Mechanical 31-1563918
FL002177 Union Electric & Communications 31-1708186
FL002178 Stairway Chairlift 31-1674969
FL002179 Ready Wire Electrical Contactors 51-0466059
FL002180 James, Kenneth L., dba All About Drains 27-9482908
FL002181 Absolute Air 31-1427312
None of the companies are debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: The estimated annual expenditures for these contracts are $160,000.00. The Department of Development must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. The Department of Development must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend the eight (8) citywide contracts for the option to obtain Emergency Repair Contractors for Low-Income Residents, with ABC Gas Repair, Inc., Ohio Mechanical Inc., Holt Mechanical, Union Electric & Communications, Stairway Chairlift, Inc., Ready Wire Electrical Contractors, All About Drains, and Absolute Air, and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bids; and
WHEREAS, the vendors have agreed to extend FL002173, FL002174, FL002176, FL002177, FL002178, FL002179, FL002180, and FL002181 at current prices and conditions to and including March 30, 2007, and it is in the best interest of the City to exercise this option; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to extend FL002173, FL002174, FL002176, FL002177, FL002178, FL002179, FL002180, and FL002181 for the option to obtain Emergency Repair Contractors for Low-Income Residents, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify and extend FL002173 with ABC Gas Repair, Inc., FL002174 with Ohio Mechanical, Inc., FL002176 with Holt Mechanical, FL002177 with Union Electric & Communications, FL002178 with Stairway Chairlift, Inc., FL002179 with Ready Wire Electrical Contractors, FL002180 with James, Kenneth L. dba All About Drains, and FL002181 with Absolute Air to and including March 30, 2007.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.