Explanation
Background: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Columbus Electrical Works Company in the amount of $19,985.63 for the replacement of the variable speed drive at the Municipal Court building, 375 South High Street. A variable speed drive is used to power the HVAC system. The failure to replace this drive could lead to system damage and a potential cost increase beyond mere replacement of the speed drive.
Informal proposals were solicited on December 2, 2004. Three firms submitted proposals. (0 MBE, 1 FBE*).
Columbus Electrical Works Co. $19,985.63*
Mid Ohio Air Conditioning Corp. $23,300.00
Air Force One, Inc. $25,895.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Columbus Electrical Works Company in the amount of $19,985.63.
Emergency action is requested so that the contractor will be able to complete this project before substantial or permanent damage is encountered.
Fiscal Impact: The Facilities Management Division budgeted $5.4 million in the 2004 Capital Improvements Budget for various facility renovations. This ordinance authorizes an expenditure of $19,985.63. Although an unbudgeted renovation, funds are available through cost savings in other projects.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with Columbus Electrical Works Company for the replacement of the of the variable speed drive at the Municipal Court building, 375 South High Street, to authorize the expenditure of $19,985.63 from the Facilities Management Division Capital Fund, and to declare an emergency. ($19,985.63)
Body
WHEREAS, the variable speed drive at the Municipal Court building is in need of replacement, and
WHEREAS, this requires the installation of a variable speed drive in order to avoid potential damage to the HVAC system, and
WHEREAS, informal bids for the installation of a new variable speed drive were received by the Facilities Management Division, and
WHEREAS, the Facilities Management Division recommends Columbus Electrical Works Company as the most responsive and responsible bidder, and
WHEREAS; an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to enter into contract with Columbus Electrical Works Company for the replacement of the variable speed drive at the Municipal Court building, 375 South High Street, allowing the project to be completed before significant damage to the HVAC system, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with Columbus Electrical Works Company for the replacement of the variable speed drive at the Municipal Court building, 375 South High Street.
SECTION 2. That the expenditure of $19,985.63, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6621
Amount: $19,985.63
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.