Explanation
BACKGROUND:
The purpose of this legislation is to authorize the Director of Finance and Management to enter into contract for the purchase of Panasonic Video Recording Equipment for the Department of Technology, Information Services Division, with Roscor Corporation. The Panasonic Video Recording Equipment will replace video recorders in the GTC-3 Studio Control Room and will be used to record live and taped programming originating in the GTC-3 Studio, City Council Chambers and other remote sites. The equipment will replace a portable deck used in the field to record meetings and other events, as well as replace " end-of-life " equipment that is currently malfunctioning.
Bids were solicited by the Purchasing Office.
The Purchasing Office opened formal bids, SA002078, on June 29, 2006. Seven (7) bids were received. A tabulation of the bids is listed below and include trade-in:
Roscor Corporation, $22,243.00
Washington Professional Systems, $22,418.00
Visual Interactive Dynamics, $22,523.00
Specialized Communications, $22,942.00
B&H Photo Video Pro-Audio, $23,892.00
Videotape Products Inc., $24,025.00
Long's Electronics, $24,540.00
The bidder's lists included seven potential bidders, six (6) majority and one (1) MBR
CONTRACT COMPLIANCE NUMBER:
Supplier: Roscor Corporation - 360866840 Expiration Date: 10/07/2006
FISCAL IMPACT:
Funds are available and budgeted for this expenditure.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate this purchase as the equipment being purchased is crucial to city operations.
Title
To authorize the Director of Finance and Management to establish a contract with Roscor Corporation for the purchase of Video Recording Equipment for the Department of Technology, Information Services Division, and to authorize the expenditure of $22,243.00 from the Technology Department Information Services Fund; and to declare an emergency. ($22,243.00)
Body
WHEREAS, the Department of Technology, Information Services Division (ISD) has a need for replacement Video Recording Equipment, and
WHEREAS, the Purchasing Office opened formal bids on June 29, 2006 via SA002078 and seven (7) bids were received, and
WHEREAS, a recommendation has been made to the lowest, responsive and responsible bidder, Roscor Corporation, and
WHEREAS, a purchase order will be issued in accordance with the terms and specifications of Solicitation Number: SA002078 on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology. The Department of Technology has an immediate need to encumber funds for the purchase of replacement Panasonic Video Recording Equipment from Roscor Corporation, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Roscor Corporation for the purchase of replacement Panasonic Video Recording Equipment for the Department of Technology, Information Services Division, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $22,243.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 472425| Obj. Level 1: 06| Obj. Level 3: 6644| Amount: $22,243.00.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.