Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Decker Construction Company for the Roadway - Utility Cut and Repair 2022 service contract.
The Department of Public Service is responsible for maintaining the City's roadway system in a safe manner. The contract work includes performing various backfill and pavement restorations for excavations from deposited permits at various locations around the City of Columbus on an on-call basis.
The estimated Notice to Proceed date is January 3, 2023. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on October 25, 2022 and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Decker Construction Company $369,065.00 Columbus, OH Majority
The bid documents contained Special Provision 146 Contract Amount Extension Provision which states “It is the City’s intent to fully utilize the available funding provided to its Roadway - Utility Cut and Repair 2022 Program within the approved budget. Therefore, the City reserves the right to increase or decrease the base bid amount up to, or down to, a maximum of $325,000.00.” The amount of the contract will be set at $325,000.00. The City of Columbus also reserves the right to extend the contract and funding on a year-to-year basis until October 31, 2025, as stated in the bid documents.
Award is to be made to Decker Construction Company as the lowest responsive and responsible and best bidder for their bid of $369,065.00, with the contract amount set at $325,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Company is CC004549 and expires 12/2/2023.
3. PRE-QUALIFICATION STATUS
This is a service contract so construction pre-qualification is not required.
4. FISCAL IMPACT
This is a budgeted item within Fund 2265, the Street Construction Maintenance and Repair Fund.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract.
6. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements and repairs at the earliest possible time to ensure the safety of the traveling public.
Title
To authorize the Director of Public Service to enter into contract with Decker Construction Company for the Roadway - Utility Cut and Repair 2022 service project; to authorize the expenditure of up to $325,000.00 from the Street Construction Maintenance and Repair Fund for the project; and to declare an emergency. ($325,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway - Utility Cut and Repair 2022 service contract; and
WHEREAS, the work for this project consists of performing various backfill and pavement restorations for excavations from deposited permits at various locations around the City of Columbus on an on-call basis; and
WHEREAS, Decker Construction Company will be awarded the contract for the Roadway - Utility Cut and Repair 2022 service contract; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway - Utility Cut and Repair 2022 service contract; and
WHEREAS, this contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Decker Construction Company to complete repairs and improvements at the earliest possible time to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio, 43204, for the Roadway - Utility Cut and Repair 2022 project in the amount of up to $325,000.00.
SECTION 2. That the expenditure of $325,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (the Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.