Explanation
Background: This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to establish purchase orders with Dexter Drier Company dba The Dexter Company for the purchase of aftermarket snow plow parts per the results of bid RFQ033682. The snow plow parts are needed for preparation for the upcoming season’s weather-related events and emergencies.
RFQ033682 closed on 10/08/2026. There were eight (8) bidders and Dexter Drier Company dba The Dexter Company is being awarded lines (30-40, 70, 90-100, 130-150)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: This ordinance authorizes an expenditure of $66,146.02 from the Fleet Management Operating fund 5200 with Dexter Drier Company dba The Dexter Company for the purchase of aftermarket snow plow parts.
Emergency action: Immediate action is requested to expedite the establishment of purchase orders before seasonal weather conditions increase the demand for vehicle maintenance, repairs, parts, equipment and emergency-response support. As well to prevent delays in vehicle maintenance and repair and to avoid delivery delays due to the instability of the automobile supply chain, causing volatility to machinery costs and delivery lead times.
Title
To authorize the Director of the Department of Finance and Management on behalf of the Fleet Management Division to purchase aftermarket snow plow parts from Dexter Drier Company dba The Dexter Company; to authorize the expenditure of $66,146.02 from the Fleet Management Operating Fund; and to declare an emergency. ($66,146.02)
Body
WHEREAS, the Fleet Management Division intends to purchase aftermarket snow plow parts, it is necessary to purchase for the preparation of the upcoming season’s weather-related events and emergencies; and
WHEREAS, the Fleet Management Division advertised and solicited formal bids pursuant to RFQ033682 and opened responses on October 8, 2026 and selected the lowest responsive, and responsible and best bidder, Dexter Drier Company dba The Dexter Company for lines (30-40, 70, 90-100, 130-150); and
WHEREAS, it is necessary to authorize an expenditure of $66,146.02 from the Fleet Management Operating Fund 5200; and
WHEREAS, an emergency exists in the daily operations of the Department of Finance and Management, Fleet Management Division in that it is immediately necessary, to authorize the Finance and Management Director enter into contract with Dexter Drier Company dba The Dexter Company for aftermarket snow plow parts, to establish the required purchase orders before the anticipated seasonal weather conditions increase Fleet service demands. Waiting through the normal effective period could delay the establishment of purchasing authority and restrict Fleet Management’s ability to timely obtain the goods necessary to maintain and return City vehicles and equipment to operational service. This delay could affect the readiness and availability of vehicles utilized for Police, Fire, snow and ice response, roadway operations and other essential City services during seasonal weather-related events. Also to avoid delivery delays due to the instability of the automobile supply chain, causing volatility to machinery costs and delivery lead times, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders for the acquisition of aftermarket snow plow parts from Dexter Drier Company dba The Dexter Company for use by the Department of Finance, Fleet Management Division.
SECTION 2. That the expenditure of $66,146.02, or so much thereof as may be necessary, is hereby authorized and approved from the Fleet Management Operating Fund 5200 in Object Class 02 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing SECTION 2 shall be paid upon order of the Director of the Department of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.