Explanation
BACKGROUND:
This legislation requests approval for the Department of Technology to enter into contract with COMSYS, for professional services associated with migrating existing data to a new web environment; that is in alignment with the initiative of bringing the City's web hosting in house; thus enhancing the City's eGOV Infrastructure Project. The Department of Technology utilized the request for proposal process detailed in City Code 329.14, awarding professional service contracts through requests for Proposals. SA002268 was published with proposals due on January 10, 2007.
The City received ten responses to the eGov RFP. They included: Ohio State University's Collaborative for Enterprise Transformation and Innovation (CETI), Resource One Computer Systems Inc., Plannet Group, Blackwell Consulting Services of Ohio, Delphia Consulting, Crowe Chizek, BEA Systems, COMSYS, Smart Solutions, Inc. and InsightETE.
Upon review of the proposals The Ohio State University (CETI), Resource One, Plannet Group, Blackwell Consulting Services of Ohio, Delphia Consulting, Crowe Chizek, COMSYS, and Smart Solutions, Inc. were invited to make presentations.
The evaluation team selected COMSYS for migrating content using the Ektron CMS, Plannet Group was chosen to provide comprehensive security services, The Ohio State University (CETI) was chosen to provide Enterprise Architecture and Portal Architecture Services. and Delphia Consulting was chosen to provide usability services. Capital funds are required to provide these services.
This transfer ordinance to provide funding for this project, is requested as an emergency per the preference of the City Auditor's Office.
This legislation requests the amendment of the 2007 Capital Improvement Budget ordinance #0733-2007 previously passed on June 4, 2007 to accommodate the afore-described expenditure authorized by this ordinance.
EMERGENCY DESIGNATION:
Emergency action is requested due to the immediate need to establish contracts with COMSYS to meet timeliness and deadlines associated with the E-Gov; web environment. Without emergency designation, the multi-phase plan to move from the current structure will be delayed.
FISCAL IMPACT:
Funding for this ordinance, in the amount of $200,000.00 is available within the Information Services-Bond Fund for transfer to the "E-Gov" Initiative project; to be expended with COMSYS for professional services associated with the web environment.
CONTRACT COMPLIANCE NUMBER:
COMSYS, 751300240, Expires: 03/06/2009
Title
To authorize the transfer of $200,000.00 within the Information Services-Bonds Fund for the "E-Gov" Initiative project; to amend the 2007 Capital Improvement Budget; to authorize the Director of the Department of Technology to enter into contract with COMSYS, for professional services associated with the web environment for the "E-Gov" Initiative project; to authorize the expenditure of $200,000.00 from the Information Services-Bonds Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, it in necessary to authorize and direct the Director of the Department of Technology to contract with COMSYS, for professional services associated with the migration of existing data to the new web environment, for the "E-Gov" Initiative project, and
WHEREAS, the Department of Technology utilized the request for proposal process detailed in City Code 329.14, awarding professional service contracts through requests for Proposals. SA002268 was published with proposals due on January 10, 2007, the evaluation team selected COMSYS for migrating content, and
WHEREAS, it is necessary to establish funding for the "E-Gov" Initiative project, and
WHEREAS, a transfer of funds is necessary to allow for the project to proceed, and
WHEREAS, it in necessary to amend the 2007 Capital Improvement Budget; and
WHEREAS, that the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to enter into contract with COMSYS, to continue vital eGov services to avoid any potential service interruption and to authorize this expenditure or so much thereof as required; for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the transfer of funds from the Department of Technology, Information Services Division, Department/Division #47-02, Information Services-Bonds Fund, Fund #514, Subfund #002 be and is hereby authorized and directed as follows:
Transfer From
Project # Project Name OCA Amount OL3
470046 Connectivity Project 514046 $200,000.00 6600
Total Transfer From: $200,000.00
Transfer To
470050 "E-Gov" Initiative 470050 $200,000.00 6600
Total Transfer To: $200,000.00
SECTION 2: That the 2007 Capital Improvement Budget for the Information Services-Bonds Fund, Fund #514, Subfund #002 is hereby amended as follows:
DEPARTMENT OF TECHNOLOGY, Information Services Division Dept./Div. 47-02
Project # Project Name Current CIB Amount New CIB Amount
470046 Connectivity Project $325,791 $125,791
470050 "E-Gov" Initiative $364,046 $564,046
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the Director of the Department of Technology be and is hereby authorized to enter into contract with COMSYS, for professional services associated with migrating existing data to a new web environment; that is in alignment with the initiative of bringing the City's web hosting in house; thus enhancing the City's eGOV Infrastructure.
SECTION 5: That the expenditure of $200,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Subfund 002|Project Number: 470050|OCA Code: 470050|Obj. Level 1: 06|Obj. Level 3: 6655|Amount: $200,000.00| COMSYS: FID # 75-1300240
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in full force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.