Explanation
1. BACKGROUND:
Need. This legislation authorizes the Director of Public Utilities to enter into a planned modification of the professional engineering services contract with Camp, Dresser, McKee, Inc. (CDM), for the Sewer System Capacity Model Update Project, for the Division of Sewerage and Drainage. This ordinance will authorize the establishment of $3,225,880.02 in additional funding. Under the terms of this contract, the City has the right to contract for additional services to fulfill emergency capital improvements or smaller scoped projects, subject to the approval of a contract modification by City Council to provide general engineering services for the Division of Sewerage and Drainage.
The potential need for the additional work was foreseen and so stated in the original contract's legislation, and is therefore a planned continuation of the services originally included within the existing contract's scope of service. It is not deemed either feasible or reasonable to suspend work with the entity currently under contract and undertake continuation of these services with another procurement. The cost of this third modification is a continuation of the vendor's current pricing structure, as verified by City staff. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
This project will continue development and enhancement of the City's Sewer System Capacity Model (SSCM). The SSCM is the City's long-term commitment to accurately evaluate collection system capacity deficiencies and devise economical solutions to those deficiencies. Columbus' efforts to accurately predict sanitary flows began with the "Olentangy Scioto Interceptor Sewer Tributary Study - Phase I Report". That first effort ended with the "Columbus Sewer Capacity Study - Phase III" report and model. This, in turn, was updated in method and extent by the Model Update 2000 project (MU 2000).
The basic services to be provided under this Agreement are professional specialized technical services necessary to update the SSCM from year 2000 to 2006 conditions and then use this updated model to evaluate current and future system scenarios. The model update is necessary to ensure continued conformance with the existing Consent orders between the City of Columbus and the State of Ohio, ongoing efforts to eliminate sanitary sewer overflows, minimize Water-in-Basement (WIB) occurrences, evaluate future development/expansion of served areas and evaluate collection system capital improvement projects included in the City's Wet Weather Management Plan (WWMP), submitted to the Ohio EPA on July 1, 2005.
The original contract with Camp, Dresser, McKee, Inc (CDM) was a multi-year agreement for professional engineering and technical services.
1.1. Amount of additional funds to be expended: $3,225,880.02
Original Contract Amount: $1,954,291.68
Modification 1 $2,562,564.93
Modification 2 $2,754,801.94
Modification 3 $3,225,880.02
Total (Orig. + Mod 1, 2, 3) $10,497,538.57
1.2. Reasons additional goods/services could not be foreseen:
The technology of computer hydraulic modeling of sewers has been changing rapidly over the past several years and the City must utilize the best available methods to represent the reaction of the City's sewer system to various rain events in order to most cost effectively address sewer overflows as mandated in the City's consent orders with the Ohio EPA. During year 3 (mod #2) of this project the City made the decision to move toward a new approach in modeling, continuous calibration and continuous simulation. Also during this timeframe new tasks evolved that required immediate attention such as the Interim Wet Weather Operational Plan and new SWMM modeling guidelines. Time spent on these new tasks caused some delay in completing all the previously prescribed tasks and therefore necessitated a third and final modification to this contract.
1.3. Reason other procurement processes are not used:
The work included herein is an integral part of the original requested product. Seeking to provide such from another vendor will cause significant increases in cost and jeopardize the City's ability to fulfill its consent order obligations to the Ohio Environmental protection Agency.
1.4. How cost of modification was determined:
The rates schedules established within this contract will remain in force throughout the life of the contract.
2. MULTI-YEAR CONTRACT:
This ordinance will authorize the expenditure of $3,225,880.02. The Department anticipates requesting additional future appropriations to this contract through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill emergency capital improvements related needs subject to the approval of a contract modification by City Council. The rates schedules established within this contract will remain in force throughout the life of the contract.
3. Contract Compliance No.: 04-2473650 | (MAJ) | (Expires 04/23/2012)
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery search.
4. Emergency Designation: Emergency designation is not requested.
5. Economic and Environmental Impact:
The computer modeling efforts performed under this contract will help the City get the best performance (least overflows) out of its sewer collection system while minimizing the cost of implementing improvements mandated by the City's consent order with the Ohio EPA.
Reports of sewer backups from manholes or into basements are used by this project to aid in determining where shortcomings exist in the sewer collection system.
One of the main objectives of this project is to assure compliance with the City's consent order with the Ohio EPA. The consent order is an agreement by which the City will significantly lessen its impact on the environment by reducing wet weather sewage overflows.
6. FISCAL IMPACT:
This ordinance authorizes the Director of Public Utilities to transfer within and expend $1,530,665.17 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664 and $1,695,214.85 from the Sanitary Sewer Build America Bond Fund, Fund 668 for a total expenditure of $3,225,880.02 for the Sewer System Capacity Model Update project; and to amend to the 2011 Capital Improvements Budget to create and establish sufficient budget authority to cover the expenditure upon passage of the ordinance.
Title
To authorize the Director of Public Utilities to execute a planned contract modification for professional engineering services with Camp, Dresser, McKee, Inc., for the Sewer System Capacity Model Update; to authorize the transfer within and expenditure of $1,530,665.17 from the Sanitary Sewer General Obligation Bond Fund and $1,695,214.85 from the Sanitary Sewer Build America Bond Fund for a total expenditure of $3,225,880.02; and to amend the 2011 Capital Improvements Budget. ($3,225,880.02)
Body
WHEREAS, the original contract number EL006787 was authorized by Ordinance No. 2216-2006, as passed by Columbus City Council on January 29, 2007, was executed on March 5, 2007, and was approved by the City Attorney on March 6, 2007 in the amount of $1,954,291.68; and
WHEREAS, modification No. 1, contract number EL008199 was authorized by Ord No. 0620-2008 passed by Columbus City Council on May 5, 2008; executed on June 16, 2008; and signed by the Attorney on June 19, 2008 in the amount of $2,562,564.93; and
WHEREAS, modification No. 2, contract number EL00009756 was authorized by Ord No. 1112-2009, was passed by Columbus City Council on September 21, 2009; executed on October 27, 2009; and signed by the Attorney on October 28, 2009 in the amount of $2,754,801.94; and
WHEREAS, it is necessary to modify the subject contract again in order to provide funding for the ongoing and immediate demand for additional professional engineering, survey, and technical services in order to replace, rehabilitate, or expand existing sanitary, storm, and combined sewer infrastructure under both emergency and expedited circumstances; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined it to be in the best interest of the City of Columbus to increase the contract amount to obtain additional general engineering services with Camp, Dresser, McKee, Inc., through the existing contract; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of $1,530,665.17 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664 and $1,695,214.85 from the Sanitary Sewer Build America Bond Fund, Fund 668 for a total expenditure of $3,225,880.02 for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for the purpose of creating and providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the professional engineering services agreement with Camp, Dresser, and McKee, Inc. in connection with the Sewer System Capacity Model Update, at the earliest practicable date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL006787 with Camp, Dresser, McKee, Inc., 8800 Lyra Drive, Suite 500, Columbus, Ohio 43240, for professional engineering services for the Sewer System Capacity Model Update, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $1,530,665.17 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664 and $1,695,214.85 from the Sanitary Sewer Build America Bond Fund, Fund 668 for a total expenditure of $3,225,880.02, into the Franklin/OSIS/Interconnector (Sewer Sys. Capacity Model Update), Dept/Div No 60-05 | Sanitary Sewer General Obligation Bond Fund, Fund 664 | Sanitary Sewer Build America Bond Fund, Fund 668 | Object Level Three 6676 as follows:
FROM: Fund 664
Proj. No. | Proj. Name | OCA | Amount
650460-100000 | Sewer System Capacity Model Update | 664460 | -$1,500,000
650681-100000 | Clintonville Main Rehab | 664681 | -$30,665.17
FROM: Fund 668
Proj. No. | Proj. Name | OCA | Amount
650351-100001 | Wastewater Treatment Facilities Upgrade | 664351 | -$63,989.84
650404-100000 | Sanitary System Rehabilitation | 668404 | -$177,988.27
650510-100033 | Fairwood Vehicle Maintenance Facility | 685133 | -$1,745.63
650552-100002 | Demolition DOSD Surveillance Lab | 668552 | -$10,361.50
650699-100000 | Merwin Hill Area Assessment | 686990 | -$101,870.00
650700-100000 | Portage Grove Area Assessment | 687000 | -$445,000.00
650704-100002 | Henry Street - JPWWTP | 668704 | -$229,052.15
650741-100000 | Scioto River Basin | 668741 | -$163,142.00
650743-100000 | Fifth Ave Dam Removal | 664743 | -$500,000.00
650748-100000 | Stella Court Pump Station | 664748 | -$2065.46
TO:
Fund | Proj. No. | Proj. Name | OCA | Amount
664 | 650460 | Franklin/OSIS/Interconnector (Sewer Sys. Capacity Model Update) | 664460 | $1,530,665.17
668 | 650460 | Franklin/OSIS/Interconnector (Sewer Sys. Capacity Model Update) | 668460 | $1,695,214.85
Section 3. That the 2011 Capital Improvements Budget Ordinance No. 0266-2011 is hereby amended as follows, to create and provide sufficient budget authority for the award of the agreement stated herein:
Fund # | Project No. | Project Name | Current Authority | Revised Authority | (Change)
664 | 650681-100000 | Clintonville Main Rehab | $32,037 | $1,371 | (-$30,666)
668 | 650351-100001 | Wastewater Treatment Facilities Upgrade | -$63,990 | $0 | (-$63,990)
668 | 650404-100000 | Sanitary System Rehabilitation | $177,989 | $0 | (-$177,989)
668 | 650510-100033 | Fairwood Vehicle Maintenance Facility | $0 | $1746 | ($1746) Creation of authority to match cash
668 | 650510-100033 | Fairwood Vehicle Maintenance Facility | $1,746 | $0 | (-$1746)
668 | 650552-100002 | Demolition DOSD Surveillance Lab | $0 | $10,362 | ($10,362) Creation of authority to match cash
668 | 650552-100002 | Demolition DOSD Surveillance Lab | $10,362 | $0 | (-$10,362)
668 | 650699-100000 | Merwin Hill Area Assessment | OCA | $101,870 | $0 | (-$101,870)
668 | 650700-100000 | Portage Grove Area Assessment | $445,000 | $0 | (-$445,000)
668 | 650704-100002 | Henry Street - JPWWTP | $229,053 | $0 | (-$229,053)
668 | 650741-100000 | Scioto River Basin | $163,142 | $0 | (-$163,142)
668 | 650743-100000 | Fifth Ave Dam Removal | $500,000 | $0 | (-$500,000)
668 | 650748-100000 | Stella Court Pump Station | $2066 | $0 | (-$2066)
664 | 650460-100000 | Franklin/OSIS/Interconn. (SSCM Update) | $1,500,000 | $1,530,666 | (+$30,666)
668 | 650460-100000 | Franklin/OSIS/Interconn. (SSCM Update) | $0 | $1,695,215 | $1,695,215
Section 4. That the expenditure of $3,225,880.02 or as much thereof as may be needed, is hereby authorized based on the following:
Fund # | Project No. | Project Name | Amount ($) | OCA Code | Object Level Three
664 | 650460-100000 | Franklin/OSIS/Interconn. (SSCM Update) | $1,530,665.17 | 664460 | 6676
668 | 650460-100000 | Franklin/OSIS/Interconn. (SSCM Update) | $1,695,214.85 | 668460 | 6676
Section 5. That the said engineering company, Camp, Dresser, McKee (CDM), shall conduct the engineering work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 11. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 12. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 13. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 14. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.