Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Kalkreuth Roofing and Sheet Metal, Inc., in the amount of $69,632.50, for the Hap Cremean Water Plant (HCWP) Roof Restoration 2011 Project, Division of Power and Water Contract Number 1178.
This project consists of furnishing all materials, equipment, and labor necessary to provide for the removal of the existing ballast and membrane roof and install a high performance roof system on the south laboratory building at the Hap Cremean Water Treatment Plant.
This project is necessary as the roof is leaking into the the laboratory building and if not repaired it may impact the ability of the HCWP staff to complete OEPA mandated testing and monitoring of the water treatment process. The HCWP is an essential and integral component in the Columbus area water supply and treatment infrastructure. Adequate supply of water is essential to economic growth and development.
There were no public meetings held regarding this work. The HCWP is a secure facility and is not a publically accessible building.
The project specifications require that the roofing project utilize a modified bitumen membrane incorporating a combination of 28% post industrial and 11% pre consumer recycled content. The roofing surface is specified to be supplied as a white, elastomeric, urethane coating with an Energy Star approval rating.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five bids on August 24, 2011. Bids were received from: Kalkreuth Roofing and Sheet Metal, Inc. - $69,632.50; Chemcote Roofing Co. - $86,848.24; General Maintenance & Engineering - $67,611.95 (non-responsive); Smith Roofing/Sheet Metal - $75,468.75 (non-responsive); and Harold J. Becker Co. - $83,806.25 (non-responsive).
Although General Maintenance & Engineering submitted the lowest bid, they did not return the entire bid submittal document nor did they acknowledge receipt of the addenda in said document, therefore, their bid has been deemed non-responsive.
The lowest, most responsive and responsible bid is from Kalkreuth Roofing and Sheet Metal, Inc. in the amount of $69,632.50. Their Contract Compliance Number is 55-0647319 (expires 3/18/12, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kalkreuth Roofing and Sheet Metal, Inc.
3. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to have repairs made before weather conditions are too cold to properly install the new roofing system.
4. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Kalkreuth Roofing and Sheet Metal, Inc. for the HCWP Roof Restoration 2011 Project; for the Division of Power and Water; to authorize a transfer and expenditure of $69,632.50 within the Water Build America Bonds Fund; to amend the 2011 Capital Improvements Budget; and to declare an emergency. ($69,632.50)
Body
WHEREAS, five bids for the HCWP Roof Restoration 2011 Project were received and publicly opened in the offices of the Director of Public Utilities on August 24, 2011; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Kalkreuth Roofing and Sheet Metal, Inc. in the amount of $69,632.50; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the HCWP Roof Restoration 2011 Project; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Build America Bonds Fund, for the Division of Power and Water; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Kalkreuth Roofing and Sheet Metal, Inc., for the HCWP Roof Restoration 2011 Project, in an emergency manner in order for construction to be complete before weather conditions are too cold for proper installation, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the HCWP Roof Restoration 2011 Project with the lowest, best, most responsive and responsible bidder, Kalkreuth Roofing and Sheet Metal, Inc., 8345 Green Meadows Dr., Lewis Center, Ohio 43035; in the amount of $69,632.50; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Power and Water
Fund Name: Water Build America Bonds Fund
Fund No.: 609
Dept./Div. No.: 60-09
OL3: 6629
Project No. Project Name OCA Amount
609999-100000 (carryover) Unallocated Balance 609999 $32,974.39
SECTION 3. That the City Auditor is hereby authorized to transfer $69,632.50 within the Department of Public Utilities, Division of Power and Water, Water Build America Bonds Fund, Fund No. 609, Dept/Div. No. 60-09, Object Level Three 6623, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 609999-100000 (carryover) | Unallocated Balance | 609999 | -$32,974.39
609 | 690370-100000 (carryover) | Upground Reservoir | 609370 | -$36,658.11
609 | 690500-100000 (carryover) | HCWP Roof Restoration | 609500 | +$69,632.50
SECTION 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 609999-100000 (carryover) | Unallocated Balance | $32,975 | $0 | -$32,975
609 | 690370-100000 (carryover) | Upground Reservoir | $85,657,179 | $85,620,520 | -$36,659
609 | 690500-100000 (carryover) | HCWP Roof Restoration | $0 | $69,634 | +$69,634
SECTION 5. That the expenditure of $69,632.50 is hereby authorized for the HCWP Roof Restoration 2011 Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690500-100000 (carryover), Object Level Three 6623, OCA Code 609500.
SECTION 6. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.