Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a professional design services agreement with RW Armstrong for the CSO Regulator Sluice Gate Modifications project for the Division of Sewerage and Drainage. The Division has determined that these design services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
With increased treatment capacity at the Jackson Pike and Southerly Wastewater treatment plants in 2010, the OSIS will be able to convey additional wet weather flow reducing the frequency and volume of combined sewer overflows at each regulator for a typical year rainfall. Hydraulic modeling of the collection system performed for the WWMP/LTCP determined that sluice gate settings within CSO regulators can be adjusted to capture more wet weather flow into the OSIS.
The following CSO regulators are included in this project: Hudson Street, Doe Alley, Frambes Avenue, Indianola Avenue, First Avenue, King Avenue, Henry Street, Chestnut Street, Spring Street, Long Street, Broad Street, Town Street, Peters Run, Whittier Street, Moler Street and Markison Avenue.
B. Procurement Information: The basis for selection of the chosen professional engineering services firm: The Division advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage received technical proposals on May 30, 2008 from five organizations. These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The committee ranked the proposals on quality and feasibility. After careful consideration, the committee recommended that RW Armstrong be selected to provide the engineering services, for which the Division Administrator has concurred.
C. Contract Compliance No.: 35-1062227/001 (MAJ) (Expires: 9/19/2009)
D. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
This project is included in the division's Capital Improvements Budget. This ordinance authorizes the transfer of funds from within the Sanitary Sewer Revenue Bonds Fund for this expenditure. An amendment to the 2008 Capital Improvements Budget is also required for this expenditure upon passage of this ordinance.
Title
To authorize the Director of Public Utilities to enter into a professional design services agreement with RW Armstrong for the CSO Regulator Sluice Gate Modifications project; to authorize the transfer and expenditure of $664,743.44 from within the Sanitary Sewer Revenue Bonds Fund; and to amend the 2008 Capital Improvements Budget, for the Division of Sewerage and Drainage. ($664,743.44).
Body
WHEREAS, the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959: five proposals were received and the Division's Evaluation Committee selected RW Armstrong between the firms; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, hereby requests this City Council to authorize the Director of Public Utilities to enter into an agreement for professional design services with RW Armstrong in connection with the CSO Regulator Sluice Gate Modifications project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Sanitary Sewer Revenue Bonds Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary Sewer Revenue Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into an agreement for professional design services with RW Armstrong in connection with the CSO Regulator Sluice Gate Modifications project, at the earliest practicable date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an agreement for professional design services with RW Armstrong, 471 E. Broad Street, Suite 2010, Columbus, OH 43215, in connection with the CSO Regulator Sluice Gate Modifications project, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $664,743.44 within the Sanitary Sewer Revenue Bonds Fund, Fund 665; Division of Sewerage and Drainage; Div. 60-05; Object Level Three 6676:
FROM:
Proj. No. | Proj. Name | OCA | Amount
650246 | JPWWTP Sludge Handling and Dewatering Improv. | 665246 | $664,743.44
TO:
Proj. No. | Proj. Name | OCA | Amount
650737 | CSO Regulator Sluice Gate | 6650737 | $664,743.44
SECTION 3. That the 2008 Capital Improvements Budget Ordinance No. 0690-2008 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein.
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650246 | JPWWTP Sludge Handling and Dewatering Improv. | $1,287,057 | $622,313 | (-$664,744)
650737 | CSO Regulator Sluice Gate | $0.00 | $664,744 | (+$664,744)
SECTION 4. That for the purpose of paying the cost of the professional design services contract, the expenditure of $664,743.44 or as much thereof as may be needed, is hereby authorized from the Sanitary Sewer Revenue Bonds Fund, Fund No. 665 | Division 60-05 | Project No. 650737 | OCA Code 665737 | Object Level 6676.
SECTION 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.