Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify an
existing contract for Incinerator Maintenance Services for the Division of
Sewerage and Drainage, in order to effect needed emergency repairs in existing
Incinerator No. 1 at the Jackson Pike Wastewater Treatment Plant, in response
to an Emergency Waiver of Regulations, signed by the Mayor on July 13, 2005,
a copy of which is an Attachment to this Ordinance.
B. Contract History. The existing contract was bid on March 29, 2000. The
lowest and most responsive bidder was Adrian L. Wallick Co., Inc., of
Columbus, Ohio. A contract with this entity was authorized by Ordinance
No. 1255-00, passed June 12, 2000. The bid documents contemplated a multi-
year contract, funded on an incremental basis, approximately annually. This
contract will be re-bid early in FY2006.
Ordinance No. 0071-02, passed February 4, 2002, authorized the first
Modification of this contract. It is now proposed to again modify this contract,
in order to provide funding for the necessary emergency repairs undertaken
under authorization of the Mayor's Emergency Waiver of Regulations signed on July 13,
2005.
C. Contract Compliance No.: 314425505 001
D. Emergency Designation of this Ordinance is requested in order to allow the
work performed to be paid for at the earliest practicable date, and to conclude
the state of emergency.
2. FISCAL IMPACT:
A. Budget Information. Due to the unexpected nature of this needed emergency
expenditure, specific funds for it were not budgeted in the FY2005 budget.
However, sufficient funds are available in the Division's Object Level One
03 monies.
B. Contract Modification Information Pursuant to 329.16, CCC:
1) Amount of Additional Funds - This Modification: $188,998.00.
2) Why the Need for Additional Work Could Not Be Foreseen: This is in the
nature of the emergency here dealt with. See the information in the
Emergency Waiver of Regulations Attachment to this Ordinance.
3) Why Other Procurement Processes Would Not Be in the City's Best
Interests: Due to the nature of the emergency, this modification was
deemed the most feasible and reasonable means of effecting the needed
emergency repairs to the incinerator.
4) How the Cost of the Modification was Determined: Contractor's actual
cost for the needed work, as verified by Division staff.
C. Historical Data: Amounts appropriated for these services in prior years are:
FY2002 $60,000
FY2003 60,000
FY2004 370,000
Title
To authorize the Director of Public Utilities to modify the contract for Incinerator
Maintenance Services with Adrian L. Wallick Co., Inc., for the Division of Sewerage
and Drainage; in order to conclude an Emergency Waiver of Regulations signed July
13, 2005; to authorize the expenditure of $188,998.00 from the Sewerage System
Operating Fund; and to declare an emergency. ($188,998.00)
Body
WHEREAS, Ordinance No. 1255-00, passed June 12, 2000, authorized the Director
of Public Utilities to enter into contract for Incinerator Maintenance Services with the
Adrian L. Wallick Co., Inc., for the Division of Sewerage and Drainage; and
WHEREAS, this contract was previously modified pursuant to Ordinance No.
0071-02, passed February 4, 2002; to Ordinance No. 0637-03, passed May 5, 2003; and
to Ordinance No. 0260-2004, passed February 23, 2004; and
WHEREAS, an emergency exists in the usual daily operation of the Department of
Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary
to authorize the modification of the existing contract to conclude emergency repairs to
an incinerator at the Jackson Pike Wastewater Treatment Plant undertaken under a Mayor's
Emergency Waiver of Regulations signed July 13, 2005, for the immediate preservation
of the public peace, health, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to
modify contract No. EL000673, with Adrian L. Wallick Co., Inc., in order to provide emergency
services, in accordance with the terms and conditions of the Modification on file
in the offices of the Division of Sewerage and Drainage.
Section 2. That the expenditure of $188,998.00, or so much thereof as may be
needed, is hereby authorized from Sewerage System Operating Fund 650, Department
60-05, to pay the cost of the modification to Contract EL000673, as follows:
OCA Code Object Level 3 Amount
605030 3372 $188,998.00
Section 3. That for the reasons stated in the preamble hereto, which is hereby
made a part hereof, this Ordinance is hereby declared to be an emergency measure,
which shall take effect and be in force from and after its passage and approval by the
Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.