Explanation
Background:
This legislation authorizes the Franklin County Municipal Court, Clerk of Court (hereinafter "Municipal Court Clerk") to enter into a contract with Vaske Computer, Inc. for Oracle software licenses, maintenance and support services in the amount of $50,772.47. The term of the contract is May 31, 2015 through May 30, 2016 with an option to renew for three additional one-year terms.
Ordinance 0806-2002 passed by Council on May 20, 2002, established a contract between Oracle USA, Inc. and the Franklin County Municipal Court for the restructuring of the Oracle licensing and support services for CourtView 2000, the Municipal Court Clerk's case management system. Oracle support and maintenance has been ongoing since 2002.
Bid Information:
A formal bid process for the Oracle services was conducted through SA005747, in accordance with Columbus City Code. The Municipal Court Clerk received a quote from Oracle America, Inc. and a proposal from Vaske Computer, Inc., both in the amount of $50,772.47 for the bid. The proposal was reviewed by a committee of three and evaluated in accordance with the committee's criteria. Vaske Computer, Inc. achieved the highest score. In agreement with the committee, the Municipal Court Clerk awarded the bid to Vaske Computer, Inc.
Compliance number: Vaske Computer, Inc. compliance # 41-1755909
Expiration Date: 2/11/2017
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: There is an immediate need to enter into a contract with Vaske Computer, Inc. for the continuity of Oracle software licenses updates, maintenance and support services.
Fiscal Impact: The amount of $50,772.47 is available within the Municipal Court Clerk Computer Fund.
Title
To authorize the Municipal Court Clerk to enter into a contract with Vaske Computer, Inc. for software licenses, maintenance support services; to authorize the expenditure of $50,772.47 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($50,772.47)
Body
WHEREAS, it is necessary to enter into a contract with Vaske Computer, Inc. for ongoing software licenses, maintenance and support services for the Municipal Court Clerk's case management system for the period of May 31, 2015 through May 30, 2016, with an option to renew for three additional one year terms; and
WHEREAS, an emergency exists in the daily operation of the Municipal Court Clerk's Office in that it is immediately necessary to enter into a contract with Vaske Computer, Inc. for ongoing and uninterrupted software license updates and support services thereby preserving the City's public health, peace, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to enter into a contract with Vaske Computer, Inc. for software license updates and support services for the period of May 31, 2015 through May 30, 2016.
SECTION 2. That the expenditure of $50,772.47 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk Computer Fund, organization 2601, fund 227, oca 260208, object level one-03, object level three - 3369.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.