Explanation
Background: This ordinance authorizes the Director of Public Utilities to modify an existing contract with RCC Global, LLC for managed and project services related to Oracle’s customer cloud service meter data management system that supports the Department’s Enhanced Meter Project. The modification amount being authorized by this ordinance is $159,903.25.
In 2019, the Department of Public Utilities aka Columbus Water & Power (CWP) initiated the Enhanced Meter Project (EMP) and awarded Sensus, a subsidiary of Xylem, a contract to install smart meters, implement the Sensus Regional Network Interface (RNI) head-end system to collect meter reads, and implement Oracle’s Customer Cloud Service (CCS) meter data management system. RCC Global, LLC (RCC) was the subcontractor that was responsible for implementing Oracle’s CCS. RCC is a partner with Oracle Utilities and Oracle Cloud, with specializations in multiple Oracle Cloud services.
The meter data management system is live in production and various system integrations are complete. Due to departmental resource constraints, CWP wished to continue receiving professional and managed service support from RCC for Oracle CCS and Ordinance 1212-2023 authorized DPU to waive competitive bidding and enter into a contract for these services. Additionally, Ordinance 0945-2024 authorized the Director of Public Utilities to modify past outstanding, present, and future contracts, and purchase orders with Red Clay Consulting Inc. and authorized the assignment of all past outstanding, present, and future business done by the City of Columbus from Red Clay Consulting Inc, vendor #033208 (FID on file) to RCC Global, vendor #048789 (FID on file).
Ordinance 1327-2024 authorized the first modification, adding funding of $918,432.00 and extending the contract through June 30th, 2025.
Ordinance 1327-2024 authorized the second modification, adding funding of $371,820.00 and extending the contract through June 30th, 2026.
This Ordinance authorizes the third modification, adding funding of $159,903.25 and extending the contract through June 30th, 2027, and is being submitted in accordance with the relevant provisions of Chapter 329 of City Code.
1. Amount of additional funds: The total amount of additional funds needed for this contract modification #3 is $159,903.25. Total contract amount including this modification is $2,351,125.25.
2. Reason additional funds were not foreseen: The need for additional funds was known, expected and budgeted for.
3. Reason other procurement processes were not used: While other vendors provide support for Oracle CCS, because RCC provisioned, configured and implemented DPU’s meter data management system, they are the only vendor who can provide the necessary support for the system configurations and processes related to the City’s meter data management.
4. How was cost determined: The cost is based upon estimated requirements for 2026 and a vendor quote for those requirements.
Principal Party:
RCC Global, LLC
271 17th St. NW
Atlanta, GA 30363
Lynne Powers, (612) 965-8611
Contract compliance 048789
Expiration Date: March 25th, 2028
Fiscal Impact: $159,903.25 is available from within the Public Utilities Operating Funds to meet the financial obligations of this contract.
$673,467.83 was spent in 2025
$684,346.25 was spent in 2024
Title
To authorize the Director of Public Utilities to modify an existing contract with RCC Global LLC for managed and project services related to Oracle’s customer cloud service meter data management system; and to authorize the expenditure of $159,903.25 split between the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds. ($159,903.25)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to modify an existing contract with RCC Global, LLC. for managed and project services in support of the Department’s Enhanced Meter Project; and
WHEREAS, Ordinance 1212-2023 authorized the Department of Public Utilities to waive the provisions of competitive bidding and enter into a contract with RCC for these services because while other vendors provide support for Oracle CCS, RCC provisioned, configured and implemented DPU’s meter data management system, and are thus the only vendor who can provide the necessary support for the system configurations and processes related to the City’s meter data management; and
WHEREAS, Ordinance 0945-2024 authorized the first contract modification with RCC Global LLC, adding $918,432.00 and extending the contract expiration date up to and including June 30th, 2025; and
WHEREAS, Ordinance 1103-2025 authorized the second contract modification with RCC Global LLC, adding $371,820.00 and extending the contract expiration date up to and including June 30th, 2026; and
WHEREAS, it is necessary to authorize the expenditure of $159,903.25 from the Public Utilities Operating Fund, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to modify an existing agreement with RCC Global, LLC for managed and project services in support of the Department’s Enhanced Meter Project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities is authorized to modify an existing contract with RCC Global, LLC. for managed and project services in support of the Department’s Enhanced Meter Project. The amount being authorized by this ordinance is $159,903.25.
SECTION 2. That this modification is in accordance with the relevant provisions of City Code, Chapter 329, relating to contract modifications and renewals.
SECTION 3. That for the purpose stated in Section 1, the expenditure of $159,903.25 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from Public Utilities in object class 03 Services, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds, per the accounting codes in the attachments to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.