Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Wemco Pumps & Parts with DXP Enterprises Inc The Division of Water is the primary user of Wemco Pumps & Parts. Wemco Pumps & Parts are used to pump raw sewage in the processes of treating wastewater. The term of the proposed option contract would be approximately two (2) years, expiring July 31, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 31, 2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ030653). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
DXP Enterprises Inc., CC# 010207 expires 4/28/2025(pending) Items: 1 - 16, $1.00
Total Estimated Annual Expenditure: $400,000.00, Division of Water, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because Wemco pumps & parts are continuously needed to pump raw sewage through in the process of treating wastewater.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Wemco Pumps & Parts with DXP Enterprises Inc.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00)
Body
WHEREAS, the Wemco Pumps & Parts UTC will provide for the purchase of Wemco pumps and additional parts used to pump raw sewage throughout the process of treating wastewater; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 31, 2025, and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of Division of Water, Wemco pumps & parts are continuously needed to pump raw sewage in the process of treating wastewater, in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract with DXP Enterprises Inc. for the option to purchase Wemco Pumps & Parts, thereby preserving the public health, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Wemco Pumps & Parts in accordance with Request for Quotation RFQ030653 for a term of approximately two (2) years, expiring July 31, 2027, with the option to renew for one (1) additional year, as follows:
DXP Enterprises Inc, Items: 1 - 16, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.