Explanation
This legislation will authorize the Director of Finance to enter into a purchase contract agreement with Panorama Business Views, Inc. for the purchase and implementation of a citywide performance management software system. This system will allow the storage, tracking and reporting of the City's performance data and will provide the necessary tools for the City to manage its overall performance in relation to its strategic objectives. Performance management is a mayoral initiative and is targeted to address the following Principle of Progress contained in the Columbus Covenant: Deliver measurable, quality public services and results to our residents.
BID INFORMATION:
A total of 226 vendors were solicited (194 majority, 17 MBE, 6 FBE, 9 MBR) through SA001019 with five responding to the bid, none of which were MBE, FBE or MBR. Two of the bids were deemed non-responsive to the bid specifications. A five-person committee evaluated the remaining three proposals in accordance with the evaluation criteria established in the RFP. Out of this process, Panorama Business Views, Inc. was ranked highest.
FISCAL IMPACT:
Funds are available within the Department of Finance general permanent improvement fund for this project.
EMERGENCY: Emergency legislation is requested in order to facilitate immediate purchase and implementation of this software in order to have implementation complete in time for mid-year data entry.
CONTRACT COMPLIANCE NUMBER: 52-2056160, Expiration: 12/22/06
Title
To authorize the Director of the Department of Finance to enter into contract with Panorama Business Views, Inc. for the purchase and implementation of a performance management software system, to authorize the expenditure of $139,816.00 from the Department of Finance general permanent improvement fund and to declare an emergency. ($139,816.00 ) (AMENDED BY ORD. 0794-2004 PASSED 5/3/2004)
Body
WHEREAS, This legislation will authorize the Director of the Department of Finance to enter into contract with Panorama Business Views, Inc. for the purchase, installation and implementation of a performance management software system; and
WHEREAS, this system will allow for the storage, tracking and reporting of the City's performance data and provides the necessary tools for the City to manage its overall performance in relation to its strategic objectives; and
WHEREAS, Performance management is a mayoral initiative and is targeted to address the following Principle of Progress contained in the Columbus Covenant: Deliver measurable, quality public services and results to our residents; and
WHEREAS, Funding is available in the Department of Finance general permanent improvement fund for this project; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize this contract in order to have implementation complete in time for mid-year data entry, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance be and is hereby authorized to enter into contract with Panorama Business Views, Inc. for the purchase and implementation of a performance management software system in an amount not to exceed $139,816.00.
SECTION 2: That the expenditure of $139,816.00 or so much thereof as may be necessary is hereby authorized to be expended from department 4501, fund 748, from project number 450003, oca 450003, object level 1-6, object level 3 - 6655.
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.