Explanation
This legislation authorizes the Director of Finance and Management, on behalf of the Real Estate Land Redevelopment Office, to establish purchase orders for labor, materials, supplies, equipment, configuration and related services for the purchase and/or rental of office furniture for the City Clerk's office located at 90 W. Broad St. This ordinance authorizes the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with Workspace Ohio, LLC. dba Dupler Office. ($116,934.00)
Supplier:
Workspace Ohio, LLC. dba Dupler Office, cc#040812 EXP: 2/17/2028
PA006655 - Furniture Services, Exp. 5/31/2027
Emergency action is requested to ensure that the necessary office space needs can be configured and established immediately.
Fiscal Impact: This legislation authorizes an expenditure of $116,934.00 from the General Permanent Improvement Fund 7748. An amendment to the 2025 Capital budget will be necessary
Title
To authorize the Finance and Management Director, on behalf of the Real Estate and Land Redevelopment Office, to establish purchase orders for labor, materials, supplies and equipment and configuration for the purchase and/or rental of office furniture and related services for the City Clerk’s office and to authorize the Director of Finance and Management to associate all general budget reservations resulting from this ordinance with the established UTC/Purchase agreement with Workspace Ohio LLC dba Dupler Office; to authorize the appropriation and transfer of funds from the General Permanent Improvement Fund; to amend the 2025 Capital Improvement Budget; and to declare an emergency. ($116,934.00)
Body
WHEREAS, the Department of Finance and Management, on behalf of the Real Estate and Land Redevelopment Office, has a need to purchase and/or rent office furniture and related services for the City Clerk’s office located at 90 W. Broad St; and
WHEREAS, the City of Columbus Purchasing Office has established a Universal Term Contract for the purchase of furniture and services with Workspace Ohio, LLC dba Dupler Office; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the General Permanent Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to establish purchase orders for the purchase and/or rental of furniture and related services for the City Clerk’s office located at 90 W. Broad St. for the immediate preservation of the public peace, property, health, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Real Estate and Land Redevelopment Office, is hereby authorized to establish purchase orders and associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreements with Workspace Ohio, LLC dba Dupler Office, for the purchase and/or rental of furniture and related services.
SECTION 2. That the 2025 Capital Improvement Budget is hereby amended per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of cash in the amount of $116,934.00 between projects in fund 7748 is hereby authorized and approved per the accounting codes in the funding attachment to this ordinance.
SECTION 4. That the appropriation and expenditure of $116,934.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved per the accounting codes in the funding attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance remaining for this project account to the unallocated balance account within the same fund upon receipt of proper notification from the Department of Finance and Management that the project has been completed and the monies are no longer required for this project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.