Explanation
Background: This ordinance authorizes the Director of Public Safety to enter into a contract with Deccan International in the amount of $24,441.00 for LiveMUM annual maintenance and support services. LiveMUM is a real-time operational module that provides the dispatchers with instant recommendations on where to reallocate fire apparatus needed for service. It identifies gaps in coverage based on geographic area and call demand to instantaneously recommend optimal move-ups (apparatus reallocation) for EMS apparatus. Move-ups allow for available apparatus to be reassigned to different areas when the primary apparatus for that area is on a dispatched run. This contract provides for an initial three year term with two (2) additional annual renewal options subject to mutual agreement by both parties and appropriation and approval by City Council. This Contract being year two of the five-year term.
Contract Compliance: Deccan International, Federal Tax ID: 33-0864002, Vendor #0063484
Emergency Designation: Emergency action is required to avoid a lapse in funding and so that Fire’s LiveMUM annual maintenance and support services can continue uninterrupted.
Bid Waiver Justification: The Division of Fire has successfully implemented this specialized LiveMum Software with Deccan International, the proprietary owner of its contents, and is not seeking replacement to this highly customized software.
FISCAL IMPACT: This ordinance authorizes an expenditure of $24,441.00 from the General Fund, for the expense for this contract between the Columbus Division of Fire and Deccan International for 2026 for the following annual term and amounts. The Fire Division spent $23,277.00 in 2025, $23,277.00 in 2024, $22,174.00 in 2023, and $21,118.00 in 2022 for these services.
2025 (Year 1): $23,277.00
2026 (Year 2): $24,441.00
2027 (Year 3): $25,664.00
2028 (Year 4): $26,947.00
2029 (Year 5): $28,294.00
Total: $105,346.00
Title
To authorize the Director of Public Safety, on behalf of the Division of Fire, to enter into a contract with Deccan International for LiveMUM annual maintenance and support services for the Division of Fire for year 2 starting September 1, 2026; to authorize the expenditure of $24,441.00 from the General Fund; to waive the competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($24,441.00)
Body
WHEREAS, it is necessary to authorize the Director of Public Safety, on behalf of the Division of Fire, to enter into a contract with Deccan International for LiveMUM annual maintenance and support services for year 2 starting September 1, 2026; and
WHEREAS, it is in the best interest of the City to waive the competitive bidding provisions of City Code Chapter 329 as the Division of Fire is not seeking a replacement to the current LiveMUM software supplied by Deccan International, the owner of this specialized proprietary software; and
WHEREAS, it is necessary to authorize a contract and expenditure of $24,441.00 from the General Fund for year two; and
WHEREAS, the contract allows for the a three year term with two (2) additional annual renewal options; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Director to enter into a contract with Deccan International for LiveMUM annual maintenance and support services to ensure continuity of service of the division’s LiveMUM software, all for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized to enter into a contract with Deccan International for LiveMUM annual maintenance and support services, including software updates and support for the Fire Division for year 2 starting September 1, 2026, and that such contract is renewable for a three year term with two (2) additional annual renewal options.
SECTION 2. That the expenditure of $24,441.00, or so much thereof as may be necessary, is hereby authorized to be expended from the General Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That this Council finds it to be in the best interests of the City to waive the relevant provisions of Chapter 329 of City Code relating to Competitive bidding for this purchase.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.