City of Columbus - File #: 1758-2006

• File #: 1758-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/2/2006
• In control: Administration Committee
• On agenda: 10/23/2006
• Final action: 10/25/2006
• Title: To authorize the Director of Finance and Management, for the Department of Technology to purchase replacement desktop computers and computer related products and equipment on behalf of The Public Service Department from a pre-established universal term contract with Smart Solutions; to authorize the expenditure of $16,200.00 from the Department of Technology Internal Service Fund; and to declare an emergency ($16,200.00)

Date	Ver.	Action By	Action	Result
10/25/2006	1	CITY CLERK	Attest
10/24/2006	1	MAYOR	Signed
10/23/2006	1	Columbus City Council	Approved	Pass
10/23/2006	1	COUNCIL PRESIDENT	Signed
10/12/2006	1	Technology Drafter	Sent for Approval
10/12/2006	1	CITY ATTORNEY	Reviewed and Approved
10/12/2006	1	Technology Drafter	Sent to Clerk's Office for Council
10/10/2006	1	Technology Drafter	Sent for Approval
10/10/2006	1	Auditor Reviewer	Reviewed and Approved
10/10/2006	1	CITY AUDITOR	Reviewed and Approved
10/6/2006	1	Finance Reviewer	Reviewed and Approved
10/6/2006	1	Finance Reviewer	Reviewed and Approved
10/6/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/6/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/5/2006	1	EBOCO Reviewer	Reviewed and Approved
10/5/2006	1	ODI DIRECTOR	Reviewed and Approved
10/5/2006	1	Technology Drafter	Sent for Approval
10/5/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/5/2006	1	Technology Drafter	Sent for Approval
10/4/2006	1	Technology Reviewer	Reviewed and Approved
10/4/2006	1	Technology Drafter	Sent for Approval
10/2/2006	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND

This ordinance authorizes the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of The Public Service Department, for the purchase of replacement desktop computers, computer related products and equipment.  These purchases will be made from a pre-established universal term contract (UTC), FL001717 with Smart Solutions, Inc., expiration date March 31, 2007.  

The desktop computers, computer related products and equipment being replaced are currently outdated and/or obsolete.  This equipment is used for the running of applications that are very important to the daily operation of The Public Service Department.  Additionally, the desktop computers, computer related products and equipment being replaced do not meet the current minimal City of Columbus specifications/standards.  As such, replacement of this equipment is crucial for continued efficiency of city operations.  Funds for this purchase are budgeted and available in the 2006 Department of Technology's Internal Service Fund's Budget.

FISCAL IMPACT

Earlier this year, the Department of Technology legislated $24,592.30 with Smart Solutions (Ordinance # 0982-2006) for the purchase of desktop computers and computer related products and equipment on behalf of The Public Service Department. This purchase will expend $16,200.00 with Smart Solutions.  Funds are budgeted and available in the 2006 Department of Technology's Internal Service Fund's Budget to fund this purchase, which in the aggregate totals $16,200.00.

EMERGENCY DESIGNATION:  

Emergency designation is being requested by The Public Service Department to immediately facilitate this purchase as the equipment is crucial to city operations.  

CONTRACT COMPLIANCE

341403269 -- Expiration   06/04/2007   Smart Solutions, Inc.

Title

To authorize the Director of Finance and Management, for the Department of Technology to purchase replacement desktop computers and computer related products and equipment on behalf of The Public Service Department from a pre-established universal term contract with Smart Solutions; to authorize the expenditure of $16,200.00 from the Department of Technology Internal Service Fund; and to declare an emergency  ($16,200.00)

Body

WHEREAS,  this ordinance authorizes the Director of Finance and Management to establish purchase orders, for the Department of Technology, on behalf  of The Public Service Department, for the purchase of replacement computer equipment; and

WHEREAS,  desktop computers, computer related products and equipment used by The Public Service Department are obsolete and no longer meet the City's current minimal specifications/standards and are in need of replacement; and

WHEREAS,   the replacement of these desktop computers and computer related products and equipment will mitigate computer related performance problems and will ensure that The Public Service Department can continue to operate at peak efficiency; and

WHEREAS,   an emergency exists in the usual daily operation of the Department of Technology.  the Department of  Technology, on behalf of The Public Service Department, has an immediate need to purchase replacement desktop computers and computer related products and equipment from established a universal term contract with Smart Solutions, thereby protecting the public health, peace, property, safety and welfare, now therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Director of Finance and Management be and is hereby authorized to purchase replacement desktop computers and computer related products and equipment for the Department of Technology on behalf of The Public Service Department from established a universal term contract with Smart Solutions.

SECTION 2.   That the expenditure of $16,200.00 or so much thereof as may be necessary is hereby authorized to be expended from:

Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 590147 --  OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $16,200.00 - Public Service Department

SECTION 3.     That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.