Explanation
This legislation authorizes a modification to the existing Hilliard-Rome Road project design contract with DLZ Ohio, Incorporated, (formerly Dodson-Stilson, Incorporated). This project is being designed to reconstruct and widen Hilliard-Rome Road from Westchester Woods Boulevard to south of Roberts Road. The total project length is 1.19 miles.
The contract modification is necessary to provide additional design services to update plans from 1997 specifications to 2005 specifications, incorporate additional comments received on right-of-way and roadway plans, fulfill ramp design requirements, design two additional traffic signals, provide drainage plans not in the original design scope, provide storm water pollution prevention plan, and edit the field survey.
This modification is an addition to the original scope of services but is a continuation of the existing work being performed and it would not be practical to contract with a different consultant.
DLZ Ohio, Incorporated (formerly Dodson-Stilson, Incorporated), contract compliance #31-1268980 (expires May 2, 2008) was selected in 1998 in accordance with Chapter 329 for professional service contracts. We have negotiated new hourly rates for this modification because the current contract is seven (7) years old. Costs have increased by approximately three percent (3%) per year for the past eight years. The overhead rate and percentage of profit from the original contract were used because they are still valid.
The original contract amount was $438,862.00. The total of this and all modifications is $303,734.00. The contract amount including all modifications is $742,596.00.
Fiscal Impact: This is a City/State/Federal participation project. The City will pay one hundred percent (100%) of the total design costs for this portion of the project from City funds. The State/Federal governments will pay eighty percent (80%) of the total construction costs from State/Federal funds with the City absorbing the remaining twenty percent (20%) of the construction costs. The Transportation Division budgeted $300,000.00 in the 2005 Capital Improvements Budget to modify the design contract with DLZ Ohio, Inc., for the design of the Hilliard-Rome project. Actual funds will be available in the 1995, 1999 Voted Streets and Highways Fund in the Federal/State Match project as a result of the Fall 2005 bond sale. This ordinance authorizes an expenditure of $303,734.00. The additional funds will come from other Federal/State Match projects that are under budget.
Emergency action is requested to complete the project design work as soon as possible in order to accommodate construction commencing January 2, 2009 consistent with the State's schedule.
Title
To authorize the Public Service Director to modify and increase the existing contract with DLZ Ohio, Incorporated, for the design of the Hilliard-Rome Road project for the Transportation Division; to authorize the expenditure of $303,734.00 from the 1995, 1999 Voted Streets and Highways Fund; and to declare an emergency. ($303,734.00)
Body
WHEREAS, Contract CT 19809 was authorized by Ordinance 2327-1998, passed October 16, 1998, executed and approved by the City Attorney on October 28, 1998; and
WHEREAS, it is necessary to modify this contract to increase the scope of services for the Hilliard-Rome Road project per the consultant's letter dated June 27, 2005; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately to complete the project design work as soon as possible in order to accommodate construction commencing January 2, 2009 consistent with the State's schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to modify and increase contract CT-19809 with DLZ Ohio Incorporated (formerly Dodson-Stilson, Incorporated) in order to complete the design, construction plans and permits for the Hilliard-Rome Road project in accordance with the plans on file in the office of the City Engineer.
SECTION 2. That for the purpose of paying the cost of the contract modification, the sum of $303,734.00 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6682, OCA Code 644385 and Project 530208.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.