Explanation
Background: This ordinance authorizes a supplemental appropriation of $42,000 from the unappropriated balance of the Fleet Management Services fund and authorizes the Finance and Management Director to issue a purchase order with ESEC Corporation dba Columbus Peterbilt for the repair of Brass Tag 21751, a 2005 Peterbilt 320/ Heil 7000 automated side loader for the Refuse Collection Division. ESEC Corporation dba Columbus Peterbilt is the sole authorized local service center for Peterbilt Trucks.
On October 24, 2005 this autmoted side loader was involved in an accident at the intersection of southbound High Street and Livingston Avenue. The driver of the city vehicle was cited as the at-fault party in the accident.
Fiscal Impact: The Fleet Management Division budgeted approximately $2.34 million in the 2005 operating budget for services. Year to date encumbrances and expenditures total approximately $2.3 million. The Fleet Management Division does not typically budget for such significant repair services for a single piece of equipment. However, due to the fact that the vehicle involved in the accident was new, it makes sense to repair the refuse collection vehicle. A new automated side loader costs approximately $150,000. The estimated cost of repairs to the vehicle is approximately $42,000.00.
ESEC Corporation, CC #341285858, expiring 09/16/06.
Emergency action is requested to enable to the Refuse Collection Division to return the automated side loader to service as soon as possible.
Title
To authorize a supplemental appropriation of $42,000 from the unappropriated balance of the fleet management services fund; to authorize the Finance and Management Director to issue a purchase order for the Fleet Management Division with ESEC Corporation dba Columbus Peterbilt, in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $42,000 from the Fleet Management Services Fund; and to declare an emergency. ($42,000.00)
Body
WHEREAS, the Fleet Management Division, Public Service Department, requires budget authority for the repair of a vehicle damaged in an accident; and
WHEREAS, Brass Tag 21751, a Peterbilt 320/ Heil 7000 automated side loader, is in need of immediate repair, and
WHEREAS, ESEC Corporation dba Columbus Peterbilt is the sole authorized local Peterbilt repair center, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to establish a purchase order for the repair of Brass Tag 21751, to return the Peterbilt 320/ Heil 7000 automated side loader to service as quickly as possible thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from unappropriated monies in the fleet management service fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005 the sum of $42,000 be and is hereby appropriated to the fleet management service fund, fund 513, Public Service Department, Fleet Management Division, division no. 59-05, as follows:
Dept/Div: 59-05 | Fund 513 | Object Level 3: 3373 | OCA: 591347 | Amount: $42,000
SECTION 2. That the Finance and Management Director be and hereby is authorized and directed to issue a purchase order to ESEC Corporation dba Columbus Peterbilt, in accordance with the sole source provisions of the Columbus City Code.
SECTION 3. That the expenditure of $42,000, or so much thereof as may be needed, is hereby authorized and directed to be expended from the fleet management services fund, 513, department no. 59-05, object level one 03, object level three 3373, oca code 591289, to pay the cost thereof.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.