Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with V3 Construction Group, LTD. for the Alum Creek Stream Stabilization Project. The contract amount is $243,822.00, with a contingency of $40,000.00, for a total of $283,822.00. An additional $2,000.00 is being authorized for interdepartmental inspections and fees for a total of $285,822.00 being authorized by this ordinance.
Streambank erosion along Alum Creek, near Cooper Park and Harbour Pointe Apartments, poses a risk to the Alum Creek Trail. The trail is located on a shared-use easement between Alum Creek and the Harbour Pointe retaining wall, both of which are at risk of becoming unsafe due to the encroaching erosion. Without prompt streambank stabilization, the trail could fail and collapse into the creek, leading to hazardous conditions for public use and prohibiting any future reconstruction. The project will regrade the bank to reduce the erosive forces of the creek, install riprap in areas with the highest storm water velocity, and apply a vegetation-reinforced coir mat wrap with live stakes to stabilize the bank. Additionally, the project will focus on removing invasive vegetation and planting native trees to enhance the ecological health of the area.
This project is primarily being funded by the National Church Residences (NCR) as part of their commitment to mitigate a stream corridor protection zone variance in the Bliss Run Alum Creek Watershed, a requirement mandated by the Department of Public Utilities, Division of Sewerage and Drainage. The project is scheduled to start in fall 2024 and be complete by spring 2025.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on August 6, 2024 and received by the Recreation and Parks Department on August 27, 2024. Bids were received from the following companies:
V3 Construction Group, LTD. (MAJ): $233,822.00
Builderscape, Inc. (MAJ): $346,713.00
Ironsite, Inc. (MAJ): $449,620.00
After reviewing the bids that were submitted, it was determined that V3 Construction Group, LTD. was the lowest and most responsive bidder. V3 Construction Group, LTD. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
As part of their bid, V3 Construction Group, LTD. has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
CAP-STONE + Associates, Inc. (WBE)
Certification of the MBE’s and WBE’s being proposed are in good standing at the time the bid is being awarded.
Principal Parties:
V3 Construction Group, LTD.
550 Polaris Parkway
Westerville, Ohio 43082
Todd Long, 614-735-0327
Contract Compliance Number: Pending
Contract Compliance Expiration Date: Pending
Emergency Justification: Emergency action is requested in order to comply with US Army Corps of Engineer permit requirements which allow for in stream work to be completed between July 1st and March 15th.
Benefits to the Public: The Alum Creek Trail serves approximately 48,023 residents within a ten minute walking distance and experiences an average daily traffic of around 300 users. This project is essential to ensuring the safety and longevity of the Alum Creek Trail, allowing the community to continue enjoying this valuable recreational asset for years to come.
Community Input/Issues: This project is a proactive response to an ever increasing situation that has also been noted through 311 community requests.
Area(s) Affected: Northland (35)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving access to trails and greenway corrdidors.
Fiscal Impact: $285,822.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 and Permanent Improvement Fund 7747 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with V3 Construction Group, Ltd. for the Alum Creek Stream Stabilization Project; to authorize the appropriation of $192,500.00 within the Recreation and Parks Permanent Improvement Fund; to authorize the transfer of $93,322.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2024 Capital Improvements Budget; to authorize the expenditure of $285,822.00 from the Recreation and Parks Voted Bond Fund and Permanent Improvement Fund; and to declare an emergency. ($285,822.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with V3 Construction Group, LTD. for the Alum Creek Stream Stabilization Project; and
WHEREAS, it is necessary to authorize the appropriation of $192,500.00 within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize the transfer of $93,322.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2024 Capital Improvements Budget Ordinance 1907-2024 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $285,822.00 from the Recreation and Parks Voted Bond Fund 7702 and the Permanent Improvement Fund 7747; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with V3 Construction Group, LTD. in order to comply with US Army Corps of Engineer permit requirements which allow for in stream work to be completed between July 1st and March 15th, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract with V3 Construction Group, Ltd. for the Alum Creek Stream Stabilization Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the appropriation of $192,500.00 is authorized within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachment to this ordinance.
SECTION 6. That the transfer of $93,322.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Voted Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 7. That the 2024 Capital Improvements Budget Ordinance 1907-2024 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702; P512000-100000 / New Development - Misc. (Voted Carryover) / $2,708,302 / $2,708,302 / ($93,322) / $2,614,980 / $2,614,980
Fund 7702; P512037-100000 / Alum Creek Trail Streambank Restoration (Voted Carryover) / $0 / $0 / $93,322 / $93,322 / $93,322
SECTION 8. That for the purpose stated in Section 1, the expenditure of $285,822.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 and Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.