Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with The Ruhlin Company for the Signals - Lockbourne Road at Obetz Road - Volta Drive project and to provide payment for construction, construction administration and inspection services.
This contract includes the installation of a new traffic signal at the intersection of Lockbourne Road with Volta Drive and Obetz Road. Additional work includes the extension of the signal interconnect to Parsons Road, construction of sidewalks and curb ramps, storm sewer improvements, pavement repairs and resurfacing, and signing and pavement markings, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
This project originated from a 311 request that led to an investigation study at the intersection. The study found seven angle crashes from 2018-2020 with five of those crashes being injury crashes. This project is being completed to improve intersection safety and facilitate safer turning and pedestrian movements.
The estimated Notice to Proceed date is August 7, 2024. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on June 6, 2024, (Three were majority, one WBE) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
The Ruhlin Company $791,855.94 Sharon Center, OH Majority
Danbert Electric Corp. $831,362.91 Plain City, OH Majority
Complete General Construction Company $832,457.78 Columbus, OH Majority
U.S. Utility Contractor $940,634.71 Columbus, OH WBE
Award is to be made to The Ruhlin Company as the lowest responsive and responsible and best bidder for their bid of $791,855.94. The amount of construction administration and inspection services will be $95,022.71. The total legislated amount is $886,878.65.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against The Ruhlin Company.
The certification of The Ruhlin Company and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid The Ruhlin Company has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
The Paul Peterson Company Columbus, Ohio MAJ
Griffin Pavement Striping, LLC Columbus, Ohio MAJ
U.S. Utility Contractor Company Columbus, Ohio WBE
Harris & Heavener Excavating, Inc. Reynoldsburg, Ohio MAJ
Key Cable & Supply Co., Inc. Perrysburg, Ohio EBE
Strawser Paving Company Inc. Columbus, Ohio MAJ
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for The Ruhlin Company is CC 17759 and expires 9/3/2024.
3. PRE-QUALIFICATION STATUS
The Ruhlin Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding for this contract is budgeted, available, and appropriated within Fund 2265, the Street Construction Maintenance and Repair Fund.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with a City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
6. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract so that upcoming signal projects may be governed by updated standards, policies, and practices, enhancing the safety of the traveling public.
Title
To authorize the Director of Public Service to enter into contract with The Ruhlin Company for the Signals - Lockbourne Road at Obetz Road - Volta Drive project; to authorize the expenditure of up to $886,878.65 from the Street Construction Maintenance and Repair Fund for the project; and to declare an emergency. ($886,878.65)
Body
WHEREAS, the Department of Public Service is engaged in the Signals - Lockbourne Road at Obetz Road - Volta Drive project; and
WHEREAS, the work for this project consists of the installation of a new traffic signal at the intersection of Lockbourne Road with Volta Drive and Obetz Road. Additional work includes the extension of the signal interconnect to Parsons Road, construction of sidewalks and curb ramps, storm sewer improvements, pavement repairs and resurfacing, and signing and pavement markings; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, The Ruhlin Company will be awarded the contract for the Signals - Lockbourne Road at Obetz Road - Volta Drive project; and
WHEREAS, the Department of Public Service requires funding to be available for the Signals - Lockbourne Road at Obetz Road - Volta Drive project for construction expense along with construction administration and inspection services; and
WHEREAS, funding was budgeted for this contract expenditure within Fund 2265, the Street Construction Maintenance and Repair Fund; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with a City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with The Ruhlin Company so that upcoming signal project may be governed by updated standards, policies, enhancing the safety of the traveling public thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with The Ruhlin Company, 6931 Ridge Road, PO Box 190, Sharon Center, Ohio 44274 for the Signals - Lockbourne Road at Obetz Road - Volta Drive project in the amount of up to $791,855.94 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $95,022.71.
SECTION 2. That the expenditure of $886,878.65, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5913 (Traffic Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.