Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for routine and emergency street repairs and maintenance throughout the year. The Division uses Various Asphalt Concrete in its surface treatment program to effect repairs and maintenance to streets, gravel alleys and berms, and patch potholes.
The Purchasing Office has established a citywide universal term contract with Kokosing Materials, Inc., for the purchase of these materials (FL003940). This legislation will authorize the expenditure of $100,000.00 for Various Asphalt Concrete per the terms and conditions of the universal term contract.
2. CONTRACT COMPLIANCE
Kokosing Materials, Inc., contract compliance number is 31-0980603 and it expires 2/5/2010.
3. FISCAL IMPACT
Funds in the amount of $100,000.00 are available in the Street Construction, Maintenance and Repair Fund for this purpose.
4. EMERGENCY DESIGNATION
Emergency action is requested to assure an uninterrupted supply of this critical commodity.
Title
To authorize the Director of Finance and Management to establish a purchase order with Kokosing Materials, Inc. for the purchase of Various Asphalt Concrete, in accordance with the terms and conditions of an established citywide universal term contract for the Division of Planning and Operations; to authorize the expenditure of $100,000.00 from the Street Construction, Maintenance and Repair Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the daily activities of the Division of Planning and Operations require the purchase and use of Various Asphalt Concrete to effect repairs and maintenance to streets, gravel alleys and berms and to patch potholes on city streets; and
WHEREAS, funds are available in the Street Construction, Maintenance and Repair Fund for the purchase of Various Asphalt Concrete; and
WHEREAS, an emergency exists in the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to purchase Various Asphalt Concrete in order to assure an uninterrupted supply in order to conduct routine and emergency street repairs; thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Kokosing Materials, Inc., PO Box 334, Fredricktown OH 43019-9159, for the procurement of Various Asphalt Concrete in an amount not to exceed $100,000.00 for the Division of Planning and Operations in accordance with the terms and conditions of applicable existing citywide universal term contract (FL003940).
Section 2. That the expenditure of $100,000.00 or so much thereof as may be needed, be and hereby is authorized from Fund 265, the Street Construction, Maintenance and Repair Fund, Department 59-11, Division of Planning and Operations, Object Level One Code 02, Object Level Three Code 2262, OCA Codes 591117 ($100,000.00), for the purchase of Various Asphalt Concrete.
Section 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.