Explanation
This legislation authorizes a one-year contract extension with Equity Real Estate (Vender 31-1296257 (001)) for building management and maintenance services for the Central Ohio Area Agency on Aging.
On March 28, 2003, the City purchased two office buildings located at 174 and 182 East Long Street.
The Central Ohio Area Agency on Aging will be retiring the bond debt service for both buildings and all maintenance costs out of grant funds. Of this total, $27,000.00 is for management fees and the balance is for direct operational expenses for the building.
Equity Real Estate, the former owner of the buildings, has the history and knowledge of the buildings' HVAC and other mechanical problems, and has been responsive in making emergency repairs and addressing all other building management issues. The time needed to bid out this contract for 2006 would adversely impact COAAA and would likely result in no cost savings, but COAAA intends to bid this contract in 2007. Therefore, competitive bidding is being waived in order to provide for continuous service to the buildings.
Fiscal Impact:
$270,565.00 is needed from the Recreation and Parks Grant Fund.
Title
To authorize and direct the Director of Recreation and Parks to modify and extend the contract with Equity Real Estate for building management and maintenance services for the Central Ohio Area Agency on Aging and to authorize the expenditure of $270,565.00 from the Recreation and Parks Grant Fund and to waive the necessary competitive bidding requirements.
Body
WHEREAS, it is in the best interest of the City of Columbus to waive the requirements of competitive bidding with Equity Real Estate in order to provide for continuous service to the facilities.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Council finds it in the best interest of the City of Columbus to waive the provisions of competitive bidding in accordance with Chapter 329.12, Columbus City Codes.
Section 2. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify and extend the contract with Equity Real Estate to provide building management and maintenance services for the Central Ohio Area Agency on Aging for a twelve month period beginning April 1, 2006.
Section 3. That the expenditure of $270,565.00 or so much thereof as may be necessary, be and is hereby authorized from Recreation and Parks Grant Fund NO. 286, Department No. 51, Object Level Three, 3336, to pay the cost as follows:
Grant: Passport, Project Number: 518139, OCA Number: 511675, Amount: $159,065.00
Grant: Senior Options, Project Number: 518335, OCA Number: 514554, Amount: $68,805.00
Grant: Title IIIA, Project Number: 518324, OCA Number: 514497, Amount: $28,788.00
Grant: Volunteer Guardian, Project Number: 518018, OCA Number: 514117, Amount: $5,898.00
Grant: RSS, Project Number: 518006, OCA Number: 514562 Amount: $1,596.00
Grant: Title IIIE, Project Number: 518307 OCA Number: 518307 Amount: $3,761.00
Grant: Title IIIB Project Number: 518301 OCA Number: 514505 Amount: $2,652.00
Section 4. That this ordinance shall take effect and be in force from and after the earliest period provided by law.