Explanation
BACKGROUND: Ordinance 0227-2005 for the option to purchase Cisco Equipment and Related Services was prepared by the Purchasing Office, submitted to and passed by City Council on March 21, 2005. However, item numbers 5 and 6 for one of the contractors were inadvertently left out of the ordinance. This ordinance will award Items 5 and 6 to the lowest responsive and responsible bidder for those items: Insight Public Sector, Inc. This company was also awarded item 4 as approved by Ordinance 0227-2005.
The contractor is not listed in the Findings for Recovery database of the State of Ohio Auditor and they are not debarred according to the Federal Government's Excluded Parties listing.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001372JY). Four Hundred and Twenty-one (MAJ:383, MBE:30, FBE:8) bids were solicited; twelve (MAJ:9, MBE:2; FBE:1) bids were received.
The Purchasing Office is recommending the award of a contract to the lowest, responsive, responsible and best bidder for Items 5 &6:
Insight Public Sector Inc., MAJ, CC#36-39-49000, $80,000.00 annual estimated expenditure.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract was already approved on Ordinance 0227-2005. No additional funding is needed to add these items to the option contract with Insight Public Sector, Inc. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to add items to the contract previously authorized by Ordinance 0227-2005 with Insight Public Sector, Inc., for the option to purchase Cisco Equipment and Related Services and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 30, 2004 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, the Purchasing Office recommended the award of contracts to the lowest, responsive, responsible and best bidders; however, items 5 and 6 were inadvertently left out of Ordinance 0227-200, passed March 21, 2005, authorizing the Finance Director to enter into three contracts for the option to purchase Cisco Equipment and Related Supplies and it is necessary to award these items; and
WHEREAS, in order to ensure wide area network equipment, connectivity and engineering services are supplied without interruption in order to keep the local and wide are networks functioning so internal and external services can be performed without interruption, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to purchase Cisco Equipment and Related Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into contract for an option to purchase Cisco Equipment and Related Services in accordance with Solicitation No. SA001372 as follows:
Insight Public Sector Inc., Items 5 and 6.
SECTION 2. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.